Executive Assistant Resume Examples: 5 Best Samples & Why They Work

Writing a job search resume can be a little challenging. This is especially true when you’re not sure what sections to add and which ones to leave out.

So, if you’re wondering how to write the perfect executive assistant resume, you’ve come to the right place.

In this article, we’ll take a look at what you can do to make the document stand out. We’ll also walk you through some tips to help you land your next interview.

Executive Assistant Resume Example [Downloadable]

How to Write Executive Assistant Resume Objective?

Like any other administrative job, the work periphery of an executive assistant is quite challenging.

You have to convince the recruiters that you are more than an average executive assistant.

Your objective should convey how the company can benefit with your presence.

Efficient executive assistants can elevate the workflow and provide on time reports.

You may be assigned to a single manager or a set of managers and supporting their tasks is your key task.

There are some basic administrative duties that will fall in your platter.

The objective section has to be filled with confidence and tell the recruiters that you are up for any challenge the job would require.

Some Sample Executive Assistant Resume Objectives

• Seeking the position of Executive Assistant where my capability to provide excellent administrative support to the executives, ability to understand instructions and work accordingly will be best utilized.
• To use my knowledge of office administrative duties, good analytical skills and experience in office management in the role of Executive Assistant for a reputed organization.
• Strong skills in organizing various administrative events and ability to manage every day operations to provide smooth workflow for the organization.
• Looking for the position of executive assistant, offering high levels of proficiency in administrative tasks, keen eye for timely support and gradual improvement in the systems.

How to Write Executive Assistant Resume Skills?

An executive assistant should be a jack of all trades.

You will be expected to provide all forms of administrative support to key officials.

The executive assistants have to receive phone calls, manage clients and schedule appointments for their executives.

In some work scopes you may have to manage payrolls.

Experienced executive assistants are adept at preparing presentations, reports and managing projects.

Multitasking is the name of the game if you want to turn up as a successful executive assistant.

The skills expected from you would vary from one business sector to the next.

Some skills required for an executive assistant are mentioned below:

• Experienced in working under pressure and multitasking.
• Thorough knowledge of maintaining calendars and scheduling appointments.
• Skilled in using MS Outlook, MS Office and other account software.
• Ability to perform in depth research for projects when asked for.
• Strong analytical skills and creative thinking.
• Excellent in performing administrative duties in a flawless manner.
• Hands on experience in handling office equipments such as photocopiers and fax machines.

Executive Assistant Resume Examples

Executive assistants play a key role in the office. They’re responsible for office management and scheduling tasks.

These duties require a certain skill level and expertise. That will differ depending on the position you’re applying for.

Because of that, many applicants have a hard time figuring out what to put on a resume. If that’s the case, we’ve got you covered.

Instead of using a resume writing service, you can follow one of our templates. Let’s take a look at a few samples to help you out.

General Executive Assistant Resume Example

BONNIE HEMMINGWAY

XXXX Castle Heights Avenue, Los Angeles, California 90062
[email protected], (012) 345-6789

OBJECTIVE

Seeking the position of Executive Assistant where my capability to provide excellent administrative support to the executives, ability to understand instructions and work accordingly will be best utilized.

SKILLS

• Over 3 years experience as an Executive Assistant.
• Experienced in working under pressure and multitasking.
• Thorough knowledge of maintaining calendars and scheduling appointments.
• Skilled in using MS Outlook, MS Office and other account software.
• Ability to perform in depth research for projects when asked for.
• Strong analytical skills and creative thinking.
• Excellent in performing administrative duties in a flawless manner.
• Hands on experience in handling office equipments such as photocopiers and fax machines.

OTHER SKILLS

• Multilingual – English, Spanish and French.
• Amicable in nature.
• Efficient and cooperative.
• Good verbal and written communication skills.
• Ability to efficiently work with MS Excel, PowerPoint, Word and Outlook.

PROFESSIONAL EXPERIENCE

Clare Foundation – Los Angeles, California
(2011-Present)

Executive Assistant

• Trained over fifteen new clerical employees to aware them of new company policies which led to an increase in work efficiency by 20%.
• Implemented new administrative procedures that slashed the company’s expenses by 30%.
• Developed a manual for the company policies with due help from HR and operations departments.
• Proofread reports and other important documents.
• Maintained confidential files and other records.
• Oversaw the travel arrangements for executives.
• Maintained calendars and scheduled meetings for executives.

Velos Partners – Los Angeles, California
(2010-2011)

Administrative Assistant

• Organized corporate events without any flaws.
• Prepared presentations and other materials for executive level meetings with the use of PowerPoint.
• Streamlined manager’s workflow with a systematic completion of all administrative tasks.
• Maintained professional correspondence and attended phone calls.

EDUCATION

BS in Business Administration from University of South California.

DATE:

___________________________
Signature of Bonnie Hemmingway

Download Executive Assistant Resume

Entry-Level Executive Assistant Resume Example

As an entry-level executive assistant, employers won’t expect you to have a history in the field. Although, they’ll make sure you have specific traits that’ll help you perform the job duties.

Recruiters want to know that you have the organizational chops to hold the position. In addition, they’ll keep an eye out for your qualifications.

2021 to present: Receptionist

• Organized and categorized letters, emails, packages, and memos to increase workflow efficiency.
• Planned weekly meetings for the entire staff.
• Wrote reports to document and visualize customer buying habits.
• Completed calls to potential clients and scheduled appointments for future meetings.
• Reviewed over 100 correspondence letters per week, reducing errors by 58%.

2020 to 2021: Executive Secretary Intern

• Transcribed memos, video conferences, and reports for the director of the company.
• Established a new filing system using organizational software to improve efficiency.
• Initiated procedures to reduce backlogs and undue paperwork.
• Managed the domestic travel plans for 12 executive directors.
• Modified the company’s time management system to improve productivity.
• Improved customer relations by promptly answering any questions or concerns.

Project Experience

• Job Performance of Assistants: designed a tool that reduced manual data entry by 40%.
• Internet and Assistants: established a connection between the internet and assistant effectiveness.

Skills

• Advanced data entry
• Event planning
• Billing
• MS Office Suite
• Presentations

Education

• Associate of Arts Psychology: Brookdale Community College

Licenses & Accreditations

• Certified Professional Secretary
• CPR (ARC)

Why This Resume Works

As you can tell, this applicant doesn’t have any work experience as an executive assistant. However, they do have a relevant work history and impressive skills.

The latest receptionist position demonstrates many of the traits an assistant will need. For example, both roles deal with a lot of organization and scheduling.

Plus, the job seeker points out that they helped improve the efficiency of the workflow. This accomplishment is always welcome in a professional office.

Moving on, the intern role shows the candidate’s interest in the field. Not only that, but they also have some experience in performing the duties of the position.

That means they won’t need much time to adjust to the fast-paced nature of the job.

Besides that, the job seeker boasts two impressive projects. Both of which revolve around the main responsibilities of an executive assistant.

This is rare for someone applying to an entry-level position. Because of that, the resume will stand out from the rest of the competition.

Finally, in the skills section, the candidate chose a wide variety of traits. Some of them show technical know-how, while others demonstrate interpersonal skills.

Senior Executive Assistant Resume Example

A senior assistant will have a wider range of responsibilities. That means they’ll require even more skills and certification.

Although, at this stage in their career, their experience should speak for itself. Because of that, you’ll likely need some work history in the field.

2020 to present: Senior Executive Assistant

• Managed the CEO’s schedule and coordinated events to balance shifting priorities.
• Provided administrative support to 10 executives and project supervisors.
• Created PowerPoint presentations and charts for weekly meetings.
• Managed safety training protocols for over 200 workers monthly.
• Handled phone calls by responding to inquiries and redirecting lines when needed.

2018 to 2020: Senior Executive Assistant

• Collaborated with finance administrators to manage daily deposits.
• Maintained a thorough record-keeping system to reduce organizational errors by 20%.
• Managed 10 sensitive schedules and ensured all appointments follow company guidelines.
• Developed templates to make presenting data at monthly meetings easier.
• Collected employee data to streamline the payroll process.

Project Experience

• Automated Assistance: collaborated with administrators to determine the link between automation and productivity.
• Assistant Training: Helped executive assistant interns learn the ropes of the job.
• Optimizing Services: Improved workflow through the use of internet tools.

Skills

• Team leadership
• Business strategy
• Customer care
• Business scheduling
• Inventory management

Education

• Associate Degree in Business: San Jose City College

Licenses & Accreditations

• Executive Assistant Bootcamp
• Resume Worded Examination
• Strategic Planning course

Why This Resume Works

In this resume example, the applicant has a long history as an assistant. They held a minimum of two positions in the field and handled a lot of responsibilities.

Because of that, they didn’t feel the need to include other work histories.

Right away, this will signal that the candidate knows their way around the job. Because of that, they can jump straight into work without needing extensive training.

Besides that, the job seeker mentions that they have experience with safety protocols. This isn’t crucial, but it demonstrates that the worker is responsible and alert to danger.

That means they’ll likely have impressive communication and organizational skills. Both of these are necessary to perform the role of senior executive assistant.

Other than that, the candidate talks about how they handled sensitive schedules. This is an excellent way to exhibit they’re trustworthy without saying it outright.

Moving on, the resume includes impressive projects and skills sections. Each one details what the worker can bring to the office.

For example, the Automated Assistance project displays teamwork traits. Plus, it shows proficiency in using software tools to improve the workflow.

CEO Executive Assistant Resume Example

CEO executive assistants have to work closely with their superiors. They’ll usually handle professional and personal schedules, along with other duties.

This means they need exceptional communication traits and interpersonal skills. That way, the employer will be comfortable sharing their work practices.

2021 to present: Executive Assistant to CEO

• Coordinated an organized schedule for the CEO to ensure they meet all deadlines.
• Maintained a comprehensive calendar with all major events throughout the year.
• Liaised between 20 senior staff members and the CEO to streamline product services.
• Managed and executed 12 fundraising events, including staffing and logistics.
• Monitored cost and expenditure reports and negotiated with vendors and suppliers.

2020 to 2021: Executive Assistant to COO and CFO

• Provided administrative support to two top company executives.
• Aided the CFO in creating a payroll system for the sales team to improve efficiency.
• Organized the office and worked with contractors to schedule renovations.
• Oversaw office inventory, including receiving shipments, ordering, and stocking.
• Created a new appointment system to reduce instances of meeting overlaps.

Project Experience

• Project Database Management: learned how to use digital databases in the workplace.
• Scheduling Timetables: conducted research on the best time of day to hold meetings.
• Assistant Training: trained 10 new executive assistants.

Skills

• Microsoft Office Suite
• Adobe Pro
• Spanish (bilingual)
• Written and oral communication
• Business knowledge

Education

• Bachelor of Business Administration: The University of Arizona

Licenses & Accreditations

• CEO Executive Assistant Bootcamp
• Advanced Management Training
• Financial Documentation

Why This Resume Works

This resume is impressive, with many years working as a higher-level executive assistant. Not only does this applicant have experience with the CEO, but they also worked with the CFO and COO.

That means this candidate will have intimate knowledge of how businesses operate. They’ll know the ins and outs of scheduling and maintaining the office hierarchy.

On top of that, both positions display the worker’s ability to adapt to new environments. While they were working with the CFO, they focused on the financial aspects of the workflow.

Then, when they moved on to work for the CEO, the duties changed. They had to handle more administrative tasks and liaise with the other employees.

This exhibits exceptional communication skills and a proactive nature.

Aside from that, the applicant spent a lot of time developing their expertise. You can see in the projects section how they focused on enhancing their assistant traits.

That’s also clear in the skills section. The worker boasts that they’re bilingual and have amazing software expertise.

This may be a crucial addition if you’re applying to an international organization.

Executive Personal Assistant Resume Example

Executive personal assistants are similar to CEO administrators. The major difference is that the former handles more personal tasks.

For example, they’ll perform duties like grocery shopping and travel planning. That means they’ll work closely with an executive to make their lives easier.

2021 to present: Executive Personal Assistant

• Managed and organized the company director’s personal and professional calendars.
• Planned over 200 annual trips for the director, including accommodation and travel plans.
• Performed personal errands for the director, such as purchasing gifts for family members.
• Gathered financial information and kept detailed records of expenditures.
• Coordinated over 1,000 meetings for the director across several countries.

2019 to 2021: Administrative Manager

• Planned administrative procedures and systems to streamline workflow.
• Recruited and trained 20 interns on responsibility allocation in the workplace.
• Held staff review meetings and provided workers with feedback.
• Managed the daily schedule for 10 executives.
• Oversaw facilities services, maintenance activities, and office management.

Project Experience

• Databases in the Workplace: tested several organizational tools to find the best one.
• Maintaining Boundaries: attended a seminar to improve communication with superiors.
• Administrative Task Breakdown: learned how to create multiple overlapping schedules.

Skills

• Task prioritization
• Networking
• Customer relationship management
• Domestic and international travel management
• Attention to detail

Education

• Bachelor’s Degree in Analytical Skills: Belmont University

Licenses & Accreditations

• Business Administration course
• Certified Information Technology Professional (CITP)
• Certified Management Accountant

Why This Resume Works

Personal assistants are much more involved in the private lives of their directors. That means beyond organizational skills, the candidate needs to have an inviting personality.

This will make it much easier for the employer to deal with them regularly. In addition, the applicant should be loyal and trustworthy.

The previous example does an excellent job of highlighting these features. For instance, in the first section, the worker talks about the details of their duties.

They mention running errands and maintaining a professional calendar for the director. This shows that the employee had no issues juggling the personal and executive sides of the job.

On top of that, they were able to help with financial record-keeping.

Moving on, the applicant decided to include an administrative manager position. That allows them to exhibit a wider range of traits in a concise way.

The licenses section is another amazing part of the resume. It displays that the candidate takes their role seriously.

They spent hours of their own time completing certificates to improve their performance.

Functional Executive Assistant Resume Example

Functional executive assistants will mainly focus on professional operations. They typically serve more than one director and are responsible for the office.

Because of that, they need to have impeccable scheduling expertise. That way, they’ll be able to juggle multiple calendars at once.

2020 to present: Functional Executive Assistant

• Managed 10 executive calendars and scheduled meetings, conferences, and business trips.
• Coordinated office supplies by cataloging materials and logging expenditures.
• Received 40+ business calls and emails daily and replied to each one promptly.
• Organized internal and external events, such as fundraisers and conferences.
• Responded to an average of 200 customer complaints per week.

2019 to 2020: Executive Assistant

• Planned and managed quarterly reports for the director of the company.
• Trained 20 new assistants to function in a fast-paced work environment.
• Introduced new software that reduced clerical errors by 85%.
• Gathered information and presented findings on the company’s public image.
• Organized a company-wide green initiative to decrease waste by 25%.

Project Experience

• Digital Organization: Learned how to use software to maintain order in the workplace.
• Workplace Correspondence: taught interns how to send and receive memos professionally.
• Volunteer at Feeding America: organized fundraised events throughout the year.

Skills

• Executive calendering
• Employee relations
• Office administration
• Travel management
• Record maintenance

Education

• Associate in Business Administration: New York Institute of Technology

Licenses & Accreditations

• Microsoft Office Specialist Master Certification
• Certified Professional Human Resource Agent
• Expense Management (Kissflow)

Why This Resume Works

As a functional executive assistant, it’s best to show off your ability to multitask. Since you’ll answer to more than one director, you should be able to compartmentalize.

This will allow you to work on multiple calendars at the same time.

In this example, the candidate starts off by mentioning they held the position before. That signals to the recruiter that they don’t need any additional training.

Plus, the applicant did an excellent job displaying what they’re capable of. They did that by talking about the specific roles they played in the workplace.

For instance, answering over 40 calls and emails exhibits amazing communication skills.

Besides that, the candidate includes a snippet of how they reduced waste.

That’s a subtle way of showing off skills and saying you care about the workplace. This is also apparent in the projects section.

The volunteer position presents the applicant as a compassionate figure.

Finally, the certificates are all tailored to match the functional assistant position. Even the Expense Management course will come in handy while working in the office.

Common Skills & Action Verbs to Include on an Executive Assistant Resume

Before you send in your resume, it’s a good idea to optimize the document. What few candidates know is that employers heavily depend on ATS.

Applicant Tracking Software is a program that makes the hiring process a bit simpler. It scans resumes for keywords and eye-catching verbs.

Then, the application will decide if the document is worth the hiring manager’s time. That means there’s a chance the recruiter will never see your resume.

To ensure that doesn’t happen, you can include specific skills and action verbs. These are keywords that let the software know you’re a great match for the position.

Common Skills for Executive Assistant Resumes

In this section, we’ll cover some of the most crucial skills to include in an executive assistant resume.

• Administrative assistance
• Editing and proof-reading
• Time management
• Phone etiquette
• Clerical services
• Customer service
• Microsoft Office Suite
• Scheduling
• Managerial assistance
• Attention to detail
• Travel arrangements
• Flexibility
• Multitasking
• Problem-solving
• Oral and written communication
• Teamwork skills
• Database management
• Filing
• Business knowledge
• Discretion

Common Action Verbs for Executive Assistant Resumes

Here’s a quick look at what action verbs employers like to see.

• Organized
• Ordered
• Gathered
• Conducted
• Monitored
• Classified
• Managed
• Scheduled
• Cataloged
• Recorded
• Implemented
• Processed
• Increased
• Informed
• Installed

Tips for Writing a Better Executive Assistant Resume

The previous resume examples should have everything you need to get started. Although, if you’re still facing issues, there are many tips for a great resume.

These will make compiling your accomplishments easier and grab the employer’s attention. So, the document will have a better chance of standing out from competitors.

Here’s a look at what you can do to improve your resume.

Quantify Your Accomplishments

When writing a resume, many applicants struggle with wording their previous experiences. As a general rule, it’s best to start with the job title.

Then, underneath, you can include a list of bullet points describing your major duties. Ideally, it’s best to limit this to five or six talking points.

Anything longer than that will make the resume look a little busy and crowded.

For that reason, pick your best accomplishments and focus on those. When filling in the data, try to include as many details as possible.

This will allow you to show off a wide range of skills, without needing extra talking points. In addition, it’s always a good idea to quantify your traits.

For example, some applicants will mention that they dealt with many clients. This exhibits communication skills but in a limited scope.

Instead, state that you worked with 100 clients per day. Not only does this display your social skills, but it also tells the employer exactly what you’re capable of.

Plus, using numbers will boost the credibility of the information you include in a resume. A recruiter is more likely to trust data if it’s quantified.

Put Yourself in the Recruiter’s Shoes

As you’re deciding on the resume format, try to put yourself in the employer’s shoes. Figure out what they’re looking for and find a way to tailor your document to match the requirements.

The quickest way to do that is through the job description. Read through the information and highlight the major takeaways.

This can be in the form of specific keywords or certain tasks that the employer focuses on.

Once that’s done, it’s time to examine your skills and experience. Write down all of your most impressive accomplishments in chronological order.

Next, cross out any traits that you don’t think will come in handy.

After that, all you have to do is write up the resume with relevant data. Although there’s one other step you may need to take.

If you have any large gaps in your resume, it’s best to address them. So, if there’s a six-month interval between two jobs, you have to mention what you were doing during this time.

You may also want to check out interview questions for executive assistants. These will help you get into the mindset of the hiring manager.

Simplify the Document

The document length is one of the major hurdles that applicants face when writing a resume. That’s because many candidates don’t know the difference between resumes and CVs.

A curriculum vitae is a full record of your work history. It’ll include every aspect of your professional life. The process starts with education and ends in the present.

This means the document is incredibly detailed.

While resumes share similar traits, they’re much more concise. They only encompass the headlines of your career.

For this reason, it’s best to keep the resume as short as possible. As a general rule, one or two pages are more than enough.

It’s also good practice to include a cover page.

To make sure you don’t go overboard, stick to mentioning your most applicable experience. If your entire work history is relevant, choose the latest positions.

That way, you talk about all your skills with minimal redundancy.

On top of that, you don’t need to talk about your education in detail. A few lines about the topic should do the trick.

Use Executive Assistant Keywords

Applicant tracking software is a major part of the hiring process. Because of that, you have to take the program into account when writing a resume.

The employer will start by entering a set of keywords into the application. These will summarize what the recruiter is looking for.

After that, ATS will scan through hundreds of resumes. Then, it’ll choose the documents that include the most keywords in the correct context.

So, to ensure your resume gets to the employer, it has to pass through the software first.

The easiest way to do that is to use creative action verbs. In addition, it’s best to include a full list of all your relevant skills.

Frequently Asked Questions

Similar Resume Types to Reference

Before you write an executive assistant resume, it’s best to look at a few similar report types. These will help you decide what to include and how to tailor your document to specific positions.

• Administrative Assistant Resume: Administrative and executive assistants have incredibly similar jobs. The only difference is that the latter works for a higher-level employee.
• Receptionist Resume: Receptionists share a lot of the duties of an executive assistant. However, the latter deals with more administrative tasks.
• Office Manager Resume: An executive assistant is a specialized type of office manager. That means many of their duties and responsibilities overlap.

Wrapping Up

Figuring out how to perfect an executive assistant resume can be tricky. Thankfully, there are many trips you can try out.

For starters, it’s crucial that you tailor the resume to the employer’s needs. To do that, you should put yourself in their shoes.

In addition, it’s always best to simplify the document as much as possible. That’ll make the recruiter’s job easier.

Finally, remember to keep ATS in mind when choosing what action verbs and skills to include.

Did our guide on executive assistant resumes help you out? Let us know in the comments and be sure to leave us any additional questions you may have.