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Data Entry Resume Examples: 5 Best Samples and Why They Work

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Are you struggling to land a position in data entry? If so, you’re not the only one. Data entry can be challenging to get into, but a well-crafted resume can help you at least get your foot in the door.

Data entry jobs are abundant and have excellent job security. Companies will always need people to enter data of some sort. Whether it’s customer information, employee information, financial records, or a combination of all three, these are jobs for people seeking job security.

With the right skills, action verbs, and knowledge on highlighting the best aspects of you as a job candidate, finding a data entry position will be more accessible than ever.

Data Entry Resume Examples

There are a lot of different data entry roles out there, and while they’re similar, each can be a little different. Here are five data entry resume examples and why they work.

Entry-Level Data Entry Resume Example

Entry-level data entry positions are significant for those just getting out of college who studied a related field or for those who want to switch career paths.

Generally, entry-level positions and resumes can be intimidating to craft, so you can use the below example to help you with your entry-level data entry resume.

Entry-Level Data Entry Resume Example

Why We Suggest this Resume

This resume is great because the education section shows the average amount of education many employers seek for roles of this sort. It shows dedication and that the individual is willing to learn new things, which employers appreciate.

  • Type of Resume: Entry-Level Data Entry Resume Example
  • Best For: Beginners on data entry career
An image of Entry-Level Data Entry Resume Example

Work Experience 1: Part-Time Bookkeeper

  • Maintain financial records, including invoices, records, and receipts for record keeping.
  • Assist with bi-monthly payroll service to ensure that all employees are paid the correct amount on time.
  • Generate financial reports for the company owners to review and use to make business decisions.
  • Manage accounts receivable and payable to send out client invoices, track payments, and follow up on past due amounts.

Work Experience 2: Payroll Specialist

  • Process payroll in a timely fashion weekly for all employees while ensuring the amounts are correct.
  • Comply with all labor laws to ensure employees take breaks when necessary and don’t work more than the legal limit per shift or week.
  • File all payroll taxes with local, state, and federal agencies to ensure the company stays in good standing.
  • Maintained employee payroll records to ensure all information was up to date, including address, bank account information, etc.

Project Experience:

  • Financial Chair: Acted as the financial chair for a sorority, where I handled all payments of dues, bills for the house, and payments for all sorority expenses.

Skills:

  • Microsoft Excel
  • Google Sheets
  • Great attention to detail
  • 70 WPM
  • QuickBooks
  • Excellent written and verbal communication

Education:

  • Bachelor’s Degree in Mathematics: Graduated from NYU with a 3.7 GPA.
  • High School Diploma: Graduated from PS 17 with a 4.0 GPA.

Licenses & Accreditations:

Why This Resume Works

This entry-level data entry resume works for several reasons. Starting with the education section shows the average amount of education many employers seek for roles of this sort. It shows dedication and that the individual is willing to learn new things, which employers appreciate.

The professional experience is where this resume excels. Both positions listed set this individual up perfectly for landing a full-time data entry position.

Bookkeeping and payroll are forms of data entry and provide the candidate with enough experience to work well at an entry-level data entry position.

The skills section is minimal but has everything a hiring manager or recruiter is looking for in a data entry professional. It shows a basic understanding of data entry and professionalism. The certifications are great because they’re entry-level certifications and show that the individual is willing to obtain more if they already have two so early in their career.

Data Entry Analyst Resume Example

A data entry analyst differs from your standard data entry position slightly. These roles focus more on analyzing the data you enter than traditional data entry positions, where you’re solely responsible for inputting information.

This type of resume will want to focus more on analysis and research rather than just simply inputting numbers into a computer system. Here’s a great example of a data entry analyst resume you can use for guidance.

Data Entry Analyst Resume Example

Why We Suggest this Resume

This resume example features a solid amount of education that’s within a field relevant to data entry. The candidate's experience in healthcare and research data entry will boost the resume and make them to stand out from the rest.

  • Type of Resume: Data Entry Analyst Resume Example
  • Best For: Data analysts with experience
An image of Data Entry Analyst Resume Example

Work Experience 1: Data Entry/Research Assistant

  • Collaborated with other researchers to conduct research through surveys and speaking with participants.
  • Enter all compiled data into the software system for better organization.
  • Analyze the compiled data to search for trends before entering the data into another program.
  • Produce data reports for everyone to review and use to make informed decisions regarding a product, service, or about a company.

Work Experience 2: Healthcare Data Entry Analyst

  • Abide by all HIPAA regulations when entering patient information into the electronic health record (EHR) system.
  • Input patient information and medical information via health codes accurately.
  • Compile all physical patient records into a digital database for easier access for physicians and patients.
  • Understand ICD-10 codes to ensure all data revolving around medications and conditions are entered correctly.

Project Experience:

  • Research Studies: Oversee, conduct, gather, and analyze information collected from surveys and customers to search for trends within various aspects.

Skills:

  • 85 WPM
  • Great attention to detail with high accuracy
  • Microsoft Excel
  • Computer literacy
  • Data analysis
  • Time management skills

Education:

  • Bachelor’s Degree in Computer Science: Graduated from NYU with a 3.5 GPA.
  • Associate’s Degree in Data Analytics: Graduated from New York Community College with a 4.0 GPA.
  • High School Diploma: Graduated from PS 17 with a 4.0 GPA.

Licenses & Accreditations:

Why This Resume Works

As you can see from the example above, it’s different from an entry-level data entry position, despite data entry and data entry analysts being similar. The above resume example features a solid amount of education that’s within a field relevant to data entry.

The education levels paired with the candidate working specifically in healthcare and research data entry will help push their resume further because those roles rely heavily on analysis more than simply doing payroll. Their specific job experience will stand out to hiring managers and recruiters more than standard data entry experience.

The candidate’s project experience is also relevant to the analysis and plays off their professional expertise. All the skills are fantastic additions, inducing a higher typing speed of 85 WPM.

Lastly, the certifications section showcases the candidate’s dedication to data entry in many capacities, not just data entry analysis. Even though the resume is clearly tailored to a data entry analyst role, it still showcases a diverse candidate.

Freelance Data Entry Resume Example

You don’t have to work for a larger or small company to do data entry. Freelance data entry is becoming increasingly popular, especially for those looking for remote work. Landing a freelance data entry position differs slightly from your standard data entry role.

While you’ll want to highlight many of the same skills and your data entry experience, freelancing is a job itself, so speaking about any freelancing experience is essential.

Freelance Data Entry Resume Example

Why We Suggest this Resume

For a freelance data entry position, this resume is excellent. It highlights the education section, which showcases more than a high school diploma. The skill sections highlight relevant skills for this data entry job.

  • Type of Resume: Freelance Data Entry Resume Example
  • Best For: Data entry specialists interested in freelancing jobs
An image of Freelance Data Entry Resume Example

Work Experience 1: Freelance Data Entry Specialist

  • Network and build relationships with clients to assist with all their data entry needs across various industries.
  • Input data efficiently and accurately into clients’ data management software for them to review and access when needed.
  • Manage data entry for several clients at a time while managing to remain confidential, accurate, and meet deadlines.
  • Create detailed reports based on data entered to allow clients to make business decisions easier.

Work Experience 2: Entry-Level Data Entry

  • Enter data into Microsoft Excel with a high level of accuracy quickly.
  • Organize the data in ways that make the most sense to those who will be accessing the data for business purposes.
  • Assist with processing payroll every other week to ensure all employees are paid on time and the correct amount.
  • Create reports containing all the data entered into Microsoft Excel for managers’ meetings and brainstorming sessions.

Project Experience:

  • Volunteer Data Entry: Assisted a local charity with data entry for the soup kitchen to gather information on regular attendees, how much food is consumed, etc.

Skills:

  • Google Suite
  • Excellent written and verbal communication
  • Close attention to detail with great accuracy
  • 80 WPM
  • Time management skills
  • Microsoft Office

Education:

  • Associate’s Degree in Information Technology: Graduated from New York Community College with a 3.8 GPA.
  • High School Diploma: Graduated from PC 17 with a 3.9 GPA. 

Licenses & Accreditations:

Why This Resume Works

For a freelance data entry position, this resume is excellent. Starting with the education section, it showcases more than a high school diploma. While you don’t need any higher education to get into freelancing, getting into data entry can be tricky without some sort of higher education or formal training.

The skills are similar to other data entry resumes, but these work for this resume because a freelancer needs to be able to show they can work without someone overseeing them constantly. Time management skills are vital for this resume.

The certifications section is filled out more than our two previous resume examples, but that’s ideal for a freelancer.

Since freelancing is all about looking for clients yourself and working on your own terms, this candidate showing that they have several beneficial certifications shows an agency or client that they’re knowledgeable and dedicated to freelance data entry.

Data Entry Clerk Resume Example

Many people use the terms data entry clerk and data entry specialist interchangeably, but some differences exist between these two roles.

A data entry clerk typically has more general data entry duties, while a specialist will specialize in a particular industry like healthcare, legal, or any other industry.

Data entry clerks tend to have more office roles and are less specialized. They often take on more office administration roles like answering phones, payroll, and other tasks. Here’s an excellent example of a data entry clerk’s resume to use as a guideline.

Data Entry Clerk Resume Example

Why We Suggest this Resume

This resume is great because the education section highlights the applicant's achievements. This amount of education shows hiring managers and recruiters that they’re qualified but not overqualified.

  • Type of Resume: Data Entry Clerk Resume Example
  • Best For: Those applying for data entry clerk jobs
An image of Data Entry Clerk Resume Example

Work Experience 1: Data Entry Clerk

  • Enter data into Google Sheets and other software promptly, ensuring there are no errors in the final product.
  • Provide reports for managers on data trends, custom information, and more.
  • Keep all customer and employee information up to date within the company’s software.
  • Maintained financial records for invoices, accounts receivable, accounts payable, and more to ensure the company was on track financially.

Work Experience 2: Payroll Processor

  • Process payroll for all employees based on the company’s payment schedule.
  • Enter payroll information into the processor fast without compromising the accuracy of payment details.
  • Communicate discrepancies with payment to employees when necessary and consult a manager for clarification when necessary.
  • Manage payment records for tax purposes and if employees ever have questions regarding their paychecks.

Project Experience:

  • Data Entry for a Local Charity: Assisted a local charity with data entry to track donations, volunteers, and other vital information for them to build their charity events.  

Skills:

  • QuickBooks
  • Google Sheets
  • 70 WPM
  • Excellent written and verbal communication
  • Accuracy
  • Computer literacy

Education:

  • Bachelor’s Degree in Business: Graduated from NYU with a 3.6 GPA.
  • High School Diploma: Graduated from PS 17 with a 3.6 GPA.

Licenses & Accreditations:

  • Certified Bookkeeper (CB)
  • Certified Data Entry Professional (CDEP)

Why This Resume Works

If you’re considering applying for data entry clerk positions or that’s what your experience is, this resume is a perfect example. The candidate above has average educational experience for those working in general data entry. This amount of education shows hiring managers and recruiters that they’re qualified but not overqualified.

The professional experience shows a combination of basic data entry experience that can help them pursue a data entry clerk. When someone looks at this resume, they’ll be able to see common skills and action verbs that work wonderfully for these types of resumes.

Their project experience volunteering their data entry skills to local charity provides insight into the candidate outside of their career, which some hiring managers love seeing on resumes.

Now looking at the certifications, the two mentioned are basic enough that they work well for a data entry clerk position.

Having one or both of these certifications on a resume will show employers that despite having a more general job position, they’re interested in honing their skills with certifications outside the workplace.

Data Entry Manager Resume Example

A data entry manager is exactly what it sounds like. It’s someone who manages a company or department’s entire data entry process. Management in data entry could be overseeing a few people to dozens, depending on the company they work for.

The following resume example is for someone who hasn’t held a full-time data entry manager position before but has the qualifications to pursue one.

Data Entry Manager Resume Example

Why We Suggest this Resume

For a data entry manager resume, this one is impressive. The education section has more than the previous four because the candidate is interested in a management role.

  • Type of Resume: Data Entry Manager Resume Example
  • Best For: Data analysts with leadership experience
An image of Data Entry Manager Resume Example

Work Experience 1: Data Entry Team Lead

  • Enter data correctly and efficiently into Microsoft Excel in order of importance.
  • Oversee other data entry professionals when the manager isn’t working to ensure all operations are running smoothly and that the data is being input correctly.
  • Assist the data entry manager with training other employees on company policies and updates to the data entry role.
  • Fill in where needed within the date entry department to ensure all data is entered efficiently and in a timely manner.

Work Experience 2: Data Entry Clerk

  • Input all customer and employee information data into the company’s system for record keeping.
  • Assist with general administrative office tasks like answering phones, filing, and more when not doing data entry.
  • Process payroll for everyone within the office twice monthly to ensure paychecks are correct and sent out on time.
  • Generate data reports to give managers a better idea of trends the business sees regarding sales, customers, etc.

Project Experience:

  • Oversee Data Entry Training: Helped organize and oversee the training of new, entry-level data entry professionals to ensure they understand basic tactics and how the company functions.

Skills:

  • Leadership skills
  • 80 WPM
  • Excellent written and verbal communication
  • Close attention to detail
  • Data Analytics
  • Data research

Education:

  • Master’s Degree in Computer Science: Graduated from NYU with a 3.6 GPA.
  • Bachelor’s Degree in Information Technology: Graduated from NYU with a 3.9 GPA

Licenses & Accreditations:

Why This Resume Works

For a data entry manager resume, this one is impressive. The education section has more than the previous four because the candidate is interested in a management role. While you don’t need a master’s to be in management, primarily when you work your way up, having this degree helps.

The professional experience section shows someone who’s been working in data entry long enough to have the knowledge and experience to be a data entry manager within a company. They held general data entry positions and one that’s a step above general and a step under complete management.

The skills are on par with other resumes and will be what a hiring manager is looking for, and the certifications are spot on. Since this candidate has been working in data entry for some time, it’s almost expected that they’ll have more credentials on their resume.

This resume works because they have three certifications, some for management and some that they’ve held since starting their career in data entry. This resume shares a lot about the candidate and has everything needed to get this resume past the ATS and onto someone’s desk.

Common Skills & Action Verbs To Include on a Data Entry Resume

As you build your data entry resume, ensuring you include common skills and action verbs that pertain to the role you’re applying for will help your resume stand out amongst other candidates. You’ll want to be honest about your skills but also use appropriate ones that will have applicant tracking systems (ATS) pass your resume onto a real person.

You can use a combination mix of past vs present tense to highlight past and present job responsibilities.

Common Skills for Data Entry Resumes

Here are some of the most common skills that data entry resumes should have on them:

  • Great attention to detail
  • Your WPM rate
  • Time management
  • Organization skills
  • Microsoft Excel
  • QuickBooks
  • Google Sheets
  • Mathematical skills
  • Excellent written and verbal communication
  • Leadership skills
  • Data collection
  • Data research
  • Data analysis
  • A high typing accuracy rate
  • Knowledge of basic office equipment

Common Action Verbs for Data Entry Resumes

An action verb is how you express an action. Adding action verbs to your data entry resume is an excellent idea. Here are some worth adding:

  • Entered
  • Verified
  • Organized
  • Maintained
  • Managed
  • Checked
  • Recorded
  • Audited
  • Analyzed
  • Calculated
  • Validated

Tips for Writing a Better Data Entry Resume

Writing a high-quality resume is a learned skill. It can be daunting trying to craft the perfect resume to help you land the job you want, but these do’s and don’ts should help you write a better data entry resume.

Highlight Your Technical Skills

No matter what company you’re applying for a data entry position with, you’ll use some software. Whether it’s Google Sheets, Microsoft Excel, or another data entry platform, these skills are some of the most important to highlight on your resume.

You’ll want to list any software you’re familiar with under your skills section, but also ensure you mention them by name when writing out your job experience and duties. Being as specific as possible will help with ATS and shows employers you’re being more honest instead of generally listing “data entry software.”

Keep Your Resume Concise

Keeping your resume concise is an excellent tip for any resume, not just a data entry position. No hiring manager or recruiter wants to shuffle through pages and pages of one person’s resume. Being able to speak to your skills and experience in a concise manner without compromising on what you want to highlight is essential.

Most people reading resumes don’t read every single word anyway because they’re looking for keywords. Understanding how to keep your resume concise and using common skills and action verbs is better than a lengthy resume with too many wordy moments.

Focus on Attention To Detail

Besides being able to work with data entry software, all data entry roles require a high level of attention to detail. You’ll want to maximize this aspect of yourself when creating a data entry resume.

Focusing on attention to detail goes further than mentioning it on your resume or talking about tasks that require you double and triple-checking data entries. You’ll want to thoroughly go through your resume for any grammatical errors.

Even though your data entry job is more math-based, attention to detail in all aspects of your life is critical to succeed in these roles. A resume free of errors will reinforce your great awareness of detail to your potential employer. If you aren’t sure about your grammatical skills, you can have someone you trust look it over or use free services like Grammarly.

Tailor Your Resume

Even though most data entry jobs are similar in nature, each company you’re applying for is different. Being able to tailor your data entry resume to each company will allow potential employers to see your dedication to them.

For example, suppose you know you’re applying for a data entry position with a law firm. In that case, you’ll want to focus on how you’ve done data entry for lawyers before or how other positions are similar to working in a law firm.

Having a base data entry resume is ideal, and then saving different versions you tweak here and there for each company you’re applying to.

Frequently Asked Questions

Below you’ll find some frequently asked questions that other data entry professionals are wondering about building a resume.

Which software is used for data entry?

Each company is different, so which software a data entry position will use will vary depending on the industry and individual company.

The most common software used in data entry are Microsoft Excel, SalesForce, Google Sheets, Adobe Acrobat Pro, and QuickBooks.

Most positions will inform you which software they use in the job description.

What is a good example of a data entry resume objective?

You’ll want to tailor your resume objective to you.

Still, generally, an excellent example of a data entry resume objective is “A highly organized data entry specialist with five years of experience seeking to put my great attention to detail to use at a dynamic company where I can grow.”

Similar Resume Types to Reference

In addition to the five examples mentioned above, here are a few similar resume types that you might find useful as you create your data entry resume:

  • Data Analyst Resume: A data analyst has similar skills and experience as a data entry specialist. The resume is the most similar to a data entry resume.
  • Data Scientist Resume: A data scientist has a little more research involved than a data entry role, but still identical skills that might be useful to see.
  • Computer Science Resume: These resumes are centered around data in different ways that can be beneficial to your data entry resume.

Wrapping Up

Don’t let the daunting task of writing a great resume inhibit you from landing the role of data entry at your dream company.

Hopefully, these resume examples will provide you with more insight and get your foot in the door.

If you have any more questions about writing a data entry resume or suggestions, leave a comment below.

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