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Detail-Oriented Skills: Definition, How To List On A Resume & How To Improve

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The Legend of the Architect’s Blunder tells the story of how engineers and architects spent countless hours planning a library to perfection, only not to have accounted for the weight of the books.

In the story, the library sinks with the book’s weight, making the structure unsafe and useless.

That’s why detail-oriented skills are an asset to a company and any team.

Detail-oriented people look at the small things, analyze all facets of an issue, ask questions, and never miss the details, like the weight of the books in a library.

Detail-oriented skills are worth adding to the skills section of a resume.

However, articulating your unique skillset is essential to standing out from the crowd.

Read on to learn more about detail-oriented skills and how to improve them.

What Are Detail-Oriented Skills?

Detail-oriented skills are a set of useful skills and traits that keep a person thorough, accurate, timely, and in the know.

Qualities of a detail-oriented person include some of the following:

  • Organized
  • Remembers birthdays, names, or important facts
  • Asks questions to understand a topic deeply
  • Great grammar
  • Spends time proofreading and fact-checking

People with detail-oriented skills typically have an analytical mind that seeks to thoroughly understand a concept before they feel comfortable working on something.

For example, a marketing employee may consult with the sales teams, operations teams, and upper management before beginning a first draft of copy to understand how to explain company procedures to potential clients succinctly.

While these consulting or research sessions can take time, once a person with detail-oriented skills feels like they get it, they can complete their tasks with efficiency, precision, and quality.

Why Are These Skills Important?

Being detail-oriented is a vital skill set for companies that value quality over quantity because detail-oriented people are typically efficient and thorough and back their work with facts and resources.

Being detail-oriented better ensures accuracy.

Imagine a doctor, paralegal, engineer, insurance provider, or travel agent that doesn’t know the details.

You simply wouldn’t trust someone who has a general overview of a problem but doesn’t know the facts.

Whether you consider yourself a detail-oriented person or want to hone your detail-oriented skills, continue reading to learn more about highlighting your best work qualities on a resume and improving your skills.

Types of Detail-Oriented Skills

Various skills comprise being detail-oriented.

People with detail-oriented skills typically display similar habits, communication skills, and working methods.

Below, we’ll briefly discuss these, then dive into the details in the following section.


People with detail-oriented skills share habits like the following:

  • Meticulously proofread, usually multiple times
  • Take notes during conversations and meetings
  • Regularly use organizational tools and reminders
  • Ask many questions to seek a deeper understanding
  • Research things they don’t know enough about

Work Projects

A detail-oriented person applies their analytical mind to their work projects.

Some of the ways they do this include the following:

  • Use tools to improve day-to-day efficiency
  • Notice small mistakes
  • Look at work problems as puzzles or math problems and seek the answer
  • Investigate all options and angles
  • Use their insight to produce exceptional work


One of the best things about clearly understanding a topic is sharing your knowledge; that’s why those with detail-oriented skills are usually good communicators.

Some of the ways detail-oriented people use their communication skills include the following:

  • Ask many questions and consult with experts
  • Share methods of organization and efficiency with others
  • Manage diverse teams by communicating details of projects

Below, we’ll cover the ten most common traits and skills of a detail-oriented person.

10 Most Common Detail-Oriented Skills

If you have detail-oriented skills, you notice small mistakes and minute details.

It’s likely you also have a hunger to fill gaps in your knowledge to help you understand something.

Below are ten of the most common detail-oriented skills, personality traits, and work habits, with details on how to hone each.

1. They Remember the Minute Details

People that pay attention to the details also remember the details.

They’ll remember names, birthdays, and facts or be able to list small differences between product models.

Don’t worry if you have a bad memory; you can hone your detail-oriented skills by keeping records of the details so you remember them when you need them.

Taking notes during meetings or phone calls is one of the best ways to improve your ability to remember the small things.

2. They Proofread a Bunch

Proofreading is a vital skill that detail-oriented people share to notice the small details and little mistakes.

While some people may glance over an email before hitting send, a detail-oriented person will read the email several times, ensuring it sounds right, looks right, is accurate, and is grammatically correct.

This detail-oriented skill is easy to hone if you also have good time management skills to block out editing time.

Before sending something, proofread your work.

Pro Tip: Add a 30-second recall to your emails in case you notice a small error seconds after hitting send.

3. They Ask a Lot of Questions

A person who pays attention to the details will ask many questions until they’re confident they understand something inside out.

Analytical minds want to understand the cause and effect of a problem so that the result isn’t a bandaid fixing the effect but a solution fixing the cause.

Asking questions not only helps a detail-oriented person get the answers they seek but also shows them who in the room is the best resource to use for information.

Hone this skill by preparing questions in advance.

Whether it’s an interview, a sales call, or a boardroom meeting, coming in with questions shows you’re engaged and detail-oriented.

4. They Are Extremely Organized

Detail-oriented people don’t want to miss the small things, so they stay extremely organized.

Earlier, we discussed how those with detail-oriented skills are good at remembering the small things.

Well, that’s because they organize themselves, so they don’t forget.

Become more detail-oriented by getting organized.

Create a calendar with your appointments and tasks, stick to your to-do lists, and organize your notes.

It takes practice to form a habit, but once you habitually organize your workflow, you’ll see how your attention to detail is an asset.

5. They Set Reminders

Just like organizational tools, reminders help you stay on task and deadline.

Detail-oriented people know they can sometimes get lost in the research, proofreading, or fact-checking stages, so they set reminders to jolt them out of hyper-focus and remember the bigger picture.

With lots of tasks on the go, it’s easy to forget the small things.

So, hone your detail-oriented skills by creating reminders for various tasks and appointments.

Whether it’s a sticky note on the bathroom mirror or a phone alarm, reminders help us remember the things we tend to forget.

6. They Use Tools

Alongside calendars and reminder tools, detail-oriented people use various tools to increase the efficiency of their day-to-day tasks.

By understanding the details of processes, a detail-oriented person can find ways to speed up specific points of the process for optimal job efficiency.

Hone your detail-oriented skills by incorporating more tools into your workflow.

Depending on your job requirements, different plugins, browser extensions, online tools, or apps can help manage your time and keep essential details organized.

7. They Want to Share the Details

Detail-oriented people can hyper-focus and get sucked into the details, so they need someone to share information with to back up their knowledge and spread correct information.

It’s not enough for a detail-oriented person to understand everything; they also want others to get it.

A detail-oriented person is an asset to a team because they share their knowledge.

In fact, many detail-oriented people end up in management roles because they can guide others toward understanding topics to improve overall efficiency and attention to detail.

While detail-oriented people are not always outgoing, they’ll usually have a lot to say if you pick their brains about a topic they understand.

Hone your detail-oriented skills by sharing more details with your team.

Offer information to other members to help improve their workflow; this will impress management, and you can also add these milestones to your resume or share them in your next interview.

8. They Fact Check

Instead of mumbling the words they don’t know, a detail-oriented person wants to sing the whole song.

People with detail-oriented skills want to be accurate, so they fact-check their work.

Detail-oriented people seek to fill gaps in their knowledge so that everything they say is backed by a reputable or provable source.

This valuable skill ensures accurate work that’s done well.

9. They Prefer Quality Over Quantity

Detail-oriented people need the time to take a break from their tasks and return to them with fresh eyes for yet another proofreading or fact-checking session.

They’ll deliver high-quality work, but it takes them more time than a non-detail-oriented person to deliver that superior performance.

Whether it’s sewing a hem, writing an email, or compiling the quarterly finances, tasks might take a detail-oriented worker longer than others, but it’ll be worth the wait.

Hone your detail-oriented skills by being more meticulous with your work.

Don’t compromise quality for completion.

Instead, the next time you finish a task, don’t submit it immediately.

Give yourself a break, then look it over again.

Even if you only find one thing to edit, you’ve successfully become more meticulous and detail-oriented.

10. They Are Good at Math or Puzzles

Detail-oriented people are usually good at math or puzzles because they can analyze a problem and find a solution that fits.

Hone detail-oriented skills by completing puzzles like Soduku.

These numerical puzzles show how one action can have multiple outcomes that all must be accounted for.

How to List Detail-Oriented Skills On a Resume and Cover Letter

As you’ve seen above, there are various levels of skills that make up a detailed-oriented person.

Explaining which detail-oriented skills you have on your resume or cover letter will ensure you stand out from others using one term to describe many of their valuable assets.

How to List Detail-Oriented Skills On a Cover Letter

Be as detailed as possible while staying concise about your detail-oriented skills on a cover letter.

Use examples that showcase various skill sets on your cover letter to describe yourself as detail-oriented.

Use phrases like:

  • Flawlessly executed work functions
  • Upheld high standards and meticulously followed protocols
  • Implemented procedures to improve efficiency and minimize errors
  • Analyzed data to deliver superior user experiences

Always tie these phrases to examples to support your claims, as only a genuinely detail-oriented person would.

How to List Detail-Oriented Skills On a Resume

Scan your resume for the number of times you said: “detailed.”

Let’s reduce that number to one or two instances and replace that word with superior synonyms to depict your assets better.

Instead of listing detail-oriented on your resume, use the following words to describe yourself:

  • Accurate  
  • Meticulous
  • Logical
  • Organized
  • Thorough
  • Thoughtful
  • Exceptional at time management
  • Analytical

Intersperse these words into descriptions of your other qualities.

For example, you could mention that you meticulously followed protocols while training new employees to show leadership qualities, communication skills, and detail-oriented skills in one fell swoop.

How to Demonstrate Detail-Oriented Skills In An Interview

Consider more examples of when you demonstrated detail-oriented skills when preparing for an interview.

Throughout the interview, you’ll be asked questions, so having multiple examples of ways your attention to detail has benefitted a company will also benefit your new employer.

You’ll also want to dress the part.

Someone who describes themselves as meticulous won’t have wrinkles in their shirt or hair in disarray.

Detail-oriented people also ask many questions.

So, ask probing questions where appropriate during the interview about work procedures or the company culture to show you’re interested in the job and its inner workings.

Below are some phrases you can tweak with your experiences and skill levels to say you have exceptional detail-oriented skills without using a vague term.

How Do I Say I Have Good Detail-Oriented Skills?

You may be asked to describe yourself or your work style during an interview.

Here, you can use some of the abovementioned words to round out your answer with more details.

Use phrases like:

  • I enjoy analyzing situations or problems and finding the answers
  • I prioritize time to double-check my facts and proofread my work without sacrificing my other tasks

Pro Tips for Highlighting Detail-Oriented Skills

Pose your assets as something that management recognizes.

Use phrases like, “management often provided positive feedback about my accuracy and thoroughness” or “my old boss really appreciated my meticulous meeting notes.”

Interview Questions Related to Detail-Oriented Skills That You Might See

Find some behavioral interview questions about detail-oriented skills that you might hear during an interview below.

How Do You Manage Your Time and Tasks?

It’s important to me not to forget tasks or deadlines, so I keep meticulous calendars and to-do lists.

I also use tools to help organize my time and streamline processes.

For example, I use Grammarly to proofread all my emails before sending them to clients.

How Do You Tell Coworkers You Found An Error?

I see errors as learning opportunities, so I respectfully speak with them and help them understand what went awry.

Finish your answer with an example if you have one.

Describe a Time You Made a Mistake; How Did You Fix It?

I rarely make mistakes because I frequently proofread and check my work.

However, in one example, I made a mistake that I managed to catch in time.

Immediately after catching my error, I communicated the issue to the appropriate people and rectified the mistake.

Additional Questions to Be Aware Of

Below are a few more questions and why they’re relevant for describing your detail-oriented skills.

What is Your Work Style?

This question is asked to discover how your personality traits and skills affect your work habits.

Why Detail-Oriented Skills Are Relevant to this Question

Your work style is relevant to detail-oriented skills because it shows how you manage your time despite the additional time required for accuracy and thoroughness.

How Do You Prioritize Your Work?

This question is asked to uncover how you determine which tasks take priority on your to-do list.

Why Detail-Oriented Skills Are Relevant to this Question

Work prioritization is relevant to detail-oriented people because it shows how you decide what tasks are essential.

If those priorities align with the recruiting company’s priorities, you’ll be a shoo-in for the job.

What Are Your Strengths and Weaknesses?

This question is asked to discover how well you know yourself as an employee.

Why Detail-Oriented Skills Are Relevant to this Question

Every skill and personality trait comes with positives and negatives, but recognizing them is an essential step to overcoming weaknesses.

Tips for Improving Detail-Oriented Skills

Find some tips recommended by experts to improve your detail-oriented skills below.

Use The Pomodoro Technique

The Pomodoro Technique is one time management method that can help hone your detail-oriented skills.

With this method, you decide which task to tackle on your to-do list, then set a timer for 25 minutes.

Once the timer dings, give yourself a five-minute rest.

After four intervals, give yourself a more extended break.

Limiting the amount of time you have for each task allows you to focus on the details of each task and sets aside ample time to proofread an email or fact-check your work.


A common trait of people with detail-oriented skills is their ability to step back and ruminate on a problem.

Meditation is an excellent way to clear your head before diving into a thought-intensive task.

Don’t think you have to meditate for hours every day.

Even a five or ten-minute meditation session can help improve mindfulness, an essential quality for improving awareness of the small details.

Giving yourself time to not think about your task allows you to return to your work with a fresh set of eyes.

Get Organized

Not everyone who looks detail-oriented finds it effortless to be that way.

Many people who want to or need to focus on the details utilize organizational tools and strategies to help them stay accurate, thorough, and efficient.

In fact, most detail-oriented people also need to organize their various organizational tools.

If you don’t already have a day planner or calendar, a to-do list, reminders, or other organizational methods, get into the habit of becoming more organized.

Use cloud-based organizational tools to help keep various lists and schedules easy to locate in one place.

Frequently Asked Questions

Learn more about listing detail-oriented skills on a resume and how to tell if you should include them with answers to the top FAQs below.

What is Another Way to Say Detail-Oriented?

Other ways of saying that you’re detail-oriented include the following terms:

How Do I Know if I am Detail-Oriented?

Ask yourself the following questions to know if you’re detail-oriented:

-Do I often proofread and edit emails multiple times before sending them?

-Do I enjoy understanding the meaning behind or the cause and effects of things?

-Do I ask or Google many questions to seek more clarity surrounding a subject?

-Do I remember details or make reminders to myself?

-Do I seek to be accurate and organize myself so as not to make mindless mistakes?

If you answered yes to these questions, you’re probably a detail-oriented person.

Additional Skills to Be Aware Of

While detail-oriented skills are excellent assets to a company looking to hire, it’s essential to know other valuable assets companies seek in new employees so you can highlight your best qualities and what benefits those qualities can bring to a workplace.

Below are five other skills employers are actively looking for.

Technical Skills

Technical skills are the skills required to complete a specific task.

Technical skills are hard skills vs soft skills because they are needed to get the job done.

While employers are usually willing to train new hires, they recruit hires that have useful technical skills that training could then expand upon.

Executive Functioning Skills

Executive functioning skills combine qualities like time management, self-control, focus, and others.

While detail-oriented skillsets use their analytical mind to deeply understand concepts, executive functioning skills help put that thorough work into production so you don’t get lost in the details or miss deadlines.

Time Management Skills

While time management is an element of executive functioning skills, it’s also a skill all on its own.

Time management is an essential skill for detail-oriented people who typically spend more time on tasks than others.

Using the Pomodoro Technique, calendars, or other time management methods can help you hone this skill.

Analytical Skills

Detail-oriented skills usually go hand-in-hand with analytical skills.

Being analytical means analyzing and evaluating various options and perspectives while performing a task.

People with analytical skills collect data to see all sides of an issue before they feel confident tackling the task.

Project Management Skills

Did you know that people with detail-oriented skills are typically in management roles?

By thoroughly knowing procedures, detail-oriented people can better explain things and manage the details of a team.

Project management skills combine hard and soft skills because they require technical skills and the others mentioned above.

Wrapping Up

Articulate yourself well during an interview or on your resume now that you understand what it means to be a detail-oriented person.

Whether you want to impress your potential new employer or stand out on a stack of resumes, knowing how to differentiate yourself is crucial.

When it’s clear to an employer that you’re a thoughtful worker who doesn’t miss the details, they’ll be glad to have your detail-oriented skills on their team.

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