Sending a thank you email following a job interview is almost standard interview process etiquette, including after phone interviews.
It’s a way to professionally express appreciation for the hiring manager’s time and show your interest in the position.
Do you often struggle with composing an effective thank you email post interview?
You’re not alone. Many job seekers have a hard time figuring out the appropriate form and content of an interview thank you email.
Luckily, it’s easy to do once you understand its main elements and features.
Today’s article walks you through the writing process, starting with an eye-catching interview thank you email signature line.
- Why Is an Interview Thank You Email Subject Line Important?
- How to Write an Interview Thank You Email Subject Line
- How to Write an Interview Thank You Email
- Wrapping Up
Why Is an Interview Thank You Email Subject Line Important?
An email subject line is a line of text that you see in the overview of your received email before you open it.
The email subject line makes the first impression of the email. It has to be eye-catching and informative to prompt the HR manager to read the email and remember it
Here are more reasons why you need to optimize your thank you email subject line:
Interviewers meet with a high volume of job seekers during the interview process. They receive tons of emails from eager candidates.
When hiring managers see your name next to a well-crafted subject line, they’re likely to associate you with professionalism. This can tip the hiring decision in your favor.
Including a great subject line also links your name to being courteous about sending a follow-up email.
It Shows Them What’s in the Email
The subject line is a lot like the overview of an article or a synopsis of a movie. It provides insight into what the email is about to let you decide if or when you’ll open it.
You should extend the same courtesy to interviewers. Include a subject line to give them an idea of the email’s content and fit addressing it into their schedule.
It’s also better for you as a job seeker and can increase your odds of landing a second interview. Hiring managers are more likely to read and respond to emails quickly when they know what’s inside.
It Shows Your Email Etiquette
Including a subject line in your interview thank you email demonstrates your knowledge of email etiquette.
It also shows you understand how to communicate via digital platforms, which boosts your status as a reliable job candidate.
How to Write an Interview Thank You Email Subject Line
The formula for writing a compelling targeted subject line is straightforward and easily memorized.
It consists of a combination of three elements: your name, position, and the words “thank you”.
Here’s how to work these elements into your interview thank you email subject:
Include the Words Thank You
It’d defeat the whole purpose of a subject line if it doesn’t include an expression of your gratitude for the opportunity.
The simplest and most professional way to do this is to type the words “thank you” in the subject line.
- Example: “Thank you for your time”
Include Your First and Last Name
Writing your first name isn’t enough for the hiring manager to recall who you are and recollect your interview.
Include your last name as well to form an impactful subject line. If you’re not sending the email on the same day as the interview, include the date too.
- Example: “Thank you for meeting me on Thursday, the 21st – *Name*”
Include the Job Position
Help your interviewer instantly recognize you and your purpose by mentioning the position you’re applying for right in the subject line.
This saves time for everyone, including yourself, especially if you’re applying to different position titles at multiple organizations.
- Example: “Thank you for meeting me – *Name*, *job title*”
How to Write an Interview Thank You Email
A post interview thank you email is now common interview etiquette; learning how to write a great one is a valuable skill.
The best time to send a thank you email is within 24 hours of the interview. The interviewer is then more likely to remember you and important details regarding your interview.
How to Write a Unique Thank You Email After an Interview
- Begin with thanking the interviewer for their time.
- Renew your interest in the position.
- Personalize the email by referencing a conversation from the interview. For example, a personal story they shared, an interesting topic, or a shared background.
- Mention the highlights of your qualifications and experience.
- End with a signature composed of your name and contact information (phone, email, and LinkedIn profile).
How to Write a Short Thank You Email After an Interview
- Start with a personalized greeting using the interviewer’s first name (or what you called them during the meeting).
- Thank the hiring manager for the opportunity to interview with them.
- Add a recap of your qualifications and value.
- Ask about the next steps and end with a signature.
How to Write a Thank You Email After Zoom Interview
- Use a personalized greeting based on what you called the interviewer during the interview.
- Express your gratitude for them taking the time to virtually meet you.
- Show your interest in certain points you discussed during the video interview.
- Inquire about the next steps.
- End with your signature.
What to Do When Sending a Thank You Email After an Interview to Multiple Interviewers
In the case of multiple interviewers, you’ll need to write each person a separate thank you email.
- Begin with a personalized salutation using the interviewer’s name or title.
- Express your thanks for their time and the opportunity.
- Personalize the email further by referencing a point unique to that interviewer. For example, a story they shared, an interesting question they asked, or a shared hobby.
- Reiterate the highlights of your qualifications and experience
- Reemphasize your interest in the position.
- End with a signature and your contact information.
Writing a great thank you email subject line can help set you apart from the competition in your job search. Today’s guide offers you pointers on how to create a highly compelling one.
As always, leave a comment if you have any questions.
A thank you email subject line should be concise, informative, and purpose-oriented.