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Office Assistant Resume Examples: 5 Best Samples & Why They Work

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Office assistants are arguably the people who make everything run smoothly in a corporate setting.

Whether it’s a real estate office or law firm, these individuals are responsible for the administrative tasks that keep everything organized and on track.

According to the United States Bureau of Labor Statistics, there are more than three million office assistant jobs in the United States, which will only continue to rise.

Like other jobs, you’ll need a great office assistant resume to land the job. If this is the first time you’re applying, don’t be intimidated.

Luckily, this guide will help you understand what you need on your office assistant resume to make you stand out to hiring managers.

Office Assistant Resume Examples

Resume writing can be difficult, which is why many resume writing services are available.

While you can hire someone to create your resume for you, doing it yourself can ensure that it’s very specific to your skills and expertise.

No matter what type of office assistant you’re applying for or what level of experience you have, you can benefit from reading the following office assistant resume examples.

Entry-Level Office Assistant Resume Example

If you’re interested in starting your career as an office assistant but don’t have much experience, you might find it difficult to craft a great resume.

Even as an entry-level office assistant, you can land the job with a high-quality resume.

As you prepare to apply for an entry-level office assistant position, look at the example below to guide you through the writing process.

Entry-Level Office Assistant Resume Example

Why We Suggest this Resume

This resume is an excellent example of an entry-level office assistant resume because it highlights transferable skills, certifications, and licenses. 

  • Type of Resume: Entry-Level Office Assistant Resume Example
  • Best For: Fresh graduates or beginners looking for office assistant entry-level jobs
graphic showing entry level office assistant resume example

Work Experience 1: Part-Time Office Assistant

  • Job Description: Provided primary office assistant duties at River Community College in a fast-paced environment for two years.
  • Results: Coordinated appointments, filed paperwork, and answered phone calls to ensure all customers received the help they needed.
  • Additional Competencies: Coordinated with staff to schedule new appointments without disruptions
  • Other: Worked 20 hours per week on average while maintaining a full course load and excellent grades.

Work Experience 2: Sales Associate

  • Job Description: Provided excellent customer service to anyone who walked through the store doors and helped them find what they were looking for.
  • Results: Made over 100 sales by providing excellent customer service and answering all questions about the products and company.
  • Additional Competencies: Assisted with basic administrative tasks like answering phones and printing and filing reports.
  • Other: Trained a replacement before leaving the position to ensure they knew all the relevant systems and routines.

Project Experience

  • Fundraising Committee: Managed a committee of 20 people while organizing a fundraising event. Handled all scheduling with vendors and other volunteers.
  • Voter Registration: Collected voter registration paperwork and filed it to ensure everything was completed on time.
  • Scheduling Volunteers: Held a leadership position with a volunteer club in which I scheduled volunteers for various time slots for charity events.


  • Passionate
  • Excellent communication skills
  • Computer skills
  • Organizational skills


  • Associate Degree in Business Administration: Earned an associate’s degree from River Community college with a 3.5 GPA.
  • High School Diploma: Graduated from River High School with honors and a 3.8 GPA.

Licenses & Accreditations

Why This Resume Works

This resume is an excellent example of an entry-level office assistant resume for several reasons. You’re able to talk about your experience without being dishonest.

Also, considering transferable skills is helpful in not leaving any work experience off your resume. Skills from holding a retail position can translate to an entry-level office position.

When you have little experience, listing all licenses and certifications is ideal.

Even though CPR might not be necessary for the office assistant position you’re applying for, adding it can show employers your dedication to learning new skills.

Even without any office assistant experience, you can highlight other positions and volunteer experience that a hiring manager might find beneficial to the desired role.

Senior Office Assistant Resume Example

A senior office assistant is someone who has ample experience working in office settings.

They typically have worked previously with higher-level employees and helped with their daily administrative tasks.

Here’s a high-quality example for those applying for a senior office assistant position.

Senior Office Assistant Resume Example

Why We Suggest this Resume

For a senior office assistant position, this resume works because it elaborates on the higher level of education and the experience gained while in senior positions. It also shows actionable skills.

  • Type of Resume: Senior Office Assistant Resume Example
  • Best For: Experienced office assistants applying for senior positions
graphic showing senior office assistant resume sample

Work Experience 1: Executive Assistant

  • Job Description: Assisted the higher-level employees with scheduling and meeting notes and helped them with other organizational tasks like filing, travel arrangements, and research
  • Results: Improved flow in the workplace by delegating tasks to necessary parties and ensuring the executives had all their meetings and tasks in order
  • Additional Competencies: Excelled in helping customers with making appointments and answering questions, providing a positive experience within the office
  • Other: Helped train lower-level office assistants on the scheduling system, proper phone etiquette, and how to prioritize administrative tasks

Work Experience 2: Administrative Manager

  • Job Description: Handled executive-level administration duties in addition to overseeing entry-level and mid-level office assistants
  • Results: Helped improve efficiency within the office and client satisfaction with great customer service and efficient operations
  • Additional Competencies: Continuous training of office assistants on new software and organization
  • Other: Earned several awards from the company for excellent performance and attitude

Project Experience

  • Community Organizer: I helped organize volunteer groups throughout the office and compared sign-ups to the schedule to ensure everything was in order. 
  • Office Training: Handled all training of new office assistants in company policy and expectations.
  • Automated Emails: Helped automate reminder emails for events, appointments, and more to ensure everything ran as smoothly as possible.


  • Consistent
  • Dedicated
  • Determined
  • Able to work under pressure
  • Team leader
  • Strong technical skills


  • Bachelor in Business Administration: Earned a bachelor’s degree in business management from the University of North Carolina with a 3.7 GPA.

Licenses & Accreditations

Why This Resume Works

For a senior office assistant position, this resume works because it elaborates on the higher level of education the person and the experience they have gained while in senior positions. It also shows actionable skills.

The skillset shows off more leadership and senior-level elements that hiring managers are looking for in their senior-level positions.

Another thing about this resume that can appeal to hiring managers is the project experience.

While most of it revolves around the office, organizing activities outside the office shows dedication to building a community with the office staff.

Medical Office Assistant Resume Example

When it comes to applying for a medical office assistant position, it’s a little bit different than your traditional office assistant job.

Since it’s in the medical field, there are other aspects you should highlight to land the job.

Here’s a great example of a relevant medical office assistant resume.

Medical Office Assistant Resume Example

Why We Suggest this Resume

This resume works because it showcases the most relevant experience working in a medical office. It also shows other office assistant experience and skills that would benefit any office setting.

  • Type of Resume: Medical Office Assistant Resume Example
  • Best For: Office assistants with experience in a medical office
graphic showing medical office assistant resume example

Work Experience 1: Medical Administrative Assistant

  • Job Description: Managed all front-of-office activities, including scheduling, patient intake forms, and entering information into the computer system
  • Results: Ensured the physicians were on time with their appointments and ensured patients got seen when they needed to
  • Additional Competencies: Remained HIPAA compliant at all times to protect patient privacy
  • Other: Encouraged healthy habits among everyone in the office

Work Experience 2: Office Clerk

  • Job Description: Managed all office tasks like filing, scheduling, and answering phones for everyone in the office
  • Results: Ensured errors were minimal and everything was in order in a functional office with more than 15 employees
  • Additional Competencies: Helped other office staff with additional tasks as needed, such as calling customers to confirm appointments or setting reminders for payment
  • Other: Earned employee of the month two times in a single year

Project Experience

  • Student Council: I worked on the student council as an undergraduate student, learning leadership, organization, and interpersonal skills.
  • Blood Drive Volunteer: Volunteered to help with a blood drive where I collected paperwork and ensured people filled it out correctly before filing it away for records.
  • Medical Office Intern: I completed an internship as a medical assistant, where I learned more about how a medical office runs and what to expect working in one.


  • General administrative skills
  • EMR knowledge
  • Scheduling
  • Medical terminology
  • HIPAA compliant


  • Associate of Science in Medical Assisting: Earned an associate degree in medical assisting from the University of North Carolina with a 4.0 GPA.
  • Bachelor in Business Management: Graduated with a 3.5 GPA from the University of North Carolina.

Licenses & Accreditations

Why This Resume Works

This resume works because it’s not strictly about the medical experience.

While it showcases the most relevant experience working in a medical office, it shows off other office assistant experience and skills that would benefit any office setting.

It also shows project experience outside of work that might be appealing to physicians and other healthcare professionals, like volunteering at a blood drive.

Overall, this is an excellent resume because it perfectly balances focusing on a medical office and general office experience and skills.

Front Office Assistant Resume Example

For those applying to an office assistant position where you’ll mainly be working at the front desk, your resume should be far more customer service based.

Here’s an example to help get you started.

Front Office Assistant Resume Example

Why We Suggest this Resume

This resume example works because it focuses more on front desk duties like answering phones and building relationships with customers or patients. Mentioning previous experience makes your resume stand out from the rest.

  • Type of Resume: Front Office Assistant Resume Example
  • Best For: Office assistants applying for front office jobs
graphic showing front office assistant resume example

Work Experience 1: Front Desk Clerk

  • Job Description: Provided a smile and a friendly attitude as the face of the company, whether dealing with customers in person or over the phone. Performed typical office duties like answering phones, sending emails, and filing paperwork
  • Results: Maintained excellent front desk etiquette and an office with a great reputation
  • Additional Competencies: Consulted with other office members to schedule work and helped with other office tasks as they arose
  • Other: Ensured the office was stocked at all times with supplies such as paper, pens, kitchen items, toilet paper, etc.

Work Experience 2: Front Desk Officer

  • Job Description: Handled all clerical duties for the office, including but not limited to filing paperwork, scanning copies of meeting minutes, answering phones, and helping customers with inquiries and appointments
  • Results: Was able to juggle multiple tasks at once and to prioritize things by importance, ensuring that every task received adequate attention
  • Additional Competencies: Created a scheduling system that worked for everyone in the office to ensure a more efficient office
  • Other: Planned office parties and holiday events to boost morale

Project Experience

  • Work Sign-In at Charity Event: I volunteered my time to help with sign-in at a local charity event. This event helped with my interpersonal skills and improved my customer service skills.
  • Manage a Little League Team: I managed and ran a little league team where I managed several children, dealt with their parents, and handled all paperwork required for the kids to play games and participate in practices.
  • Crisis Center Volunteer: I volunteered to answer phones at the local crisis center, learning how to answer phones tactfully and comply with privacy policies.


  • Customer service skills
  • Phone etiquette
  • Scheduling
  • Message-taking
  • Knowledge of Microsoft Office


  • Bachelor of Science in Organizational Management: Completed my degree with a 4.0 GPA and honors.
  • High School Diploma: I earned my high school diploma from River High School with a 3.7 GPA.

Licenses & Accreditations

  • Microsoft Office
  • CPR
  • Administrative Assistant Certification

Why This Resume Works

This resume example works because it focuses more on front desk duties like answering phones and building relationships with customers or patients.

It also shows that the candidate has real-life experience through their volunteer work.

It showcases front desk experience as well as general office assistant experience.

The project experience is excellent for showing compassion and interest in speaking with people, which you’ll mainly be doing at the front desk.

Administrative Office Assistant Resume Example

Administrative office assistant positions typically deal with executives or one particular person in an office setting.

If you’re applying for an administrative office assistant position, here’s an example that works.

Administrative Office Assistant Resume Example

Why We Suggest this Resume

This resume is great because it highlights previous experience as an administrative assistant and adds project experience like organizing charity events. It also highlights administration certifications that make this resume stand out.

  • Type of Resume: Administrative Office Assistant Resume Example
  • Best For: Office assistants who are applying for administrative office jobs
graphic showing administrative office assistant resume example

Work Experience 1: Administrative Assistant

  • Job Description: Performed administrative duties for the COO, including but not limited to answering calls, taking messages, scheduling meetings, and taking notes for them to review later
  • Results: Implemented an efficient system of delegating tasks promptly
  • Additional Competencies: Coordinated with other administrative office assistants to ensure everyone was up to speed on what they needed to know and the current schedules
  • Other: Assisted the COO in new initiatives by encouraging other staff to follow their ideas

Work Experience 2: Office Assistant Manager

  • Job Description: Oversaw all the office assistants working in the company to ensure all scheduling was complete, phones were answered, and documents were filed where they needed to be
  • Results: Improved customer and employee satisfaction by implementing practices to reduce workplace stress
  • Additional Competencies: Trained everyone working under me to make sure they followed best practices at all times
  • Other: Received an award for excellent management and organizational skills from the CEO

Project Experience

  • Organizing Charity Events: Planned several community charity events by spreading the word, organizing vendors, and encouraging people to donate.
  • Typing Training: Helped other office assistants improve their typing skills to boost their words per minute (WPM) rating.
  • Host Monthly Review Meetings: Hosted review meetings for the other office assistants and higher-ups to see what strategies and practices are working and what needs improvement.


  • Microsoft Office
  • Interpersonal skills
  • Excellent written and verbal communication
  • 100+ WPM
  • Leadership skills


  • Administrative Assistant Certificate: Currently in the process of completing this certificate from the University of North Georgia online and on track to finish early.
  • Bachelor in Operations Management: I completed my degree from the University of North Carolina with a 3.4 GPA.

Licenses & Accreditations

Why This Resume Works

If you look at this resume example, it’s very similar to many other office assistants’ resumes.

What makes this stand out, especially for an administrative office assistant, is the continuing education in office administration and several certifications.

Most administrative office assistants spend a lot of time behind a computer typing, so elaborating on how many words per minute they can type can help hiring managers assess how quickly they can get emails, scheduling, and other typing tasks completed.

The management experience on the resume is also a great addition. Even if it’s minimal, showcasing management experience helps show leadership skills and how well you work with others.

Common Skills & Action Verbs To Include on an Office Assistant Resume

As you craft the perfect office assistant resume, you’ll want to think about how you word everything and even your resume font size.

From your job experience to schooling and everything in between, knowing what employers are looking for on your resume can ensure you include these words and aren’t immediately overlooked.

Common Skills for Office Assistant Resumes

When you’re ready to write the skills section of your resume, here are some of the most common hard and soft skills that you can add to your office assistant resume:

  • Attention to detail
  • Scheduling
  • Answering phones
  • Payroll
  • Organized
  • Excellent written and verbal communication
  • Problem-solving skills
  • Time management skills
  • Computer skills (Windows and/or Mac)
  • Data entry
  • Multitasking
  • Delegating
  • Ability to work independently
  • Interpersonal skills
  • Professionalism

Common Action Verbs for Office Assistant Resumes

Action verbs are how you’ll describe your previous experience and roles in your previous positions.

These are common action verbs for your office assistant resume:

  • Adhered
  • Answered
  • Input
  • Facilitated
  • Organized
  • Engaged
  • Developed
  • Arranged
  • Assisted
  • Scheduled
  • Provided
  • Coordinated
  • Communicated
  • Delegated
  • Performed

These are just a handful of action verbs, and you might find more as you create the resume with your specific information.

As you look through what you want to add to your resume, you can alter the verbs as you see fit to create a stronger first impression.

Tips for Writing a Better Office Assistant Resume

It can be tricky to perfect your resume to stand out to potential employers.

As you revamp or write your office assistant resume from scratch, here are some helpful tips to help you craft an even better one.

Cater Your Resume To Each Specific Position

Even if you’re applying to ten office assistant positions, you should do your best to cater your resume to each job opening.

This personalization can include altering your personal statement so it aligns with the company’s values or rewording your work history and skills to stand out more to a particular company.

Do not use a “standard” office assistant resume without researching the company and the position first.

For example, suppose you’re applying for a law firm, accounting firm, or medical office.

In that case, you’ll want to change your resume so the employers read your resume as if you’re specifically applying to those positions and not a general office job.

There’s a higher chance you’ll land an interview if the employer sees you taking the job hunt seriously enough to cater to their company and position.

Do Your Research

Before you write your office assistant resume, you should research what an office assistant is.

While it seems straightforward, you can find buzzwords that employers and recruiters are looking for on resumes.

Researching buzzwords and industry changes can help you tailor your resume better. However, you should also make sure that you don’t list skills that you don’t really possess to showcase these buzzwords.

Write a Personal Statement

You don’t have to write a personal statement for your office assistant resume, but it’s something you’ll want to consider. A personal statement is a short paragraph you can put at the top of your resume under your header.

The statement should be short, sweet, and to the point. You’ll want to showcase who you are, what you do that would make you excel as an office assistant, and how you do so.

Since this statement should remain short, you need to pack it with keywords that people hiring an office assistant are looking for in a resume.

Personal statements can also help an employer remember you out of dozens of other applicants, especially if you’re the only one who wrote one.

Consider Your Transferable Skills

When writing your resume, you’ll think about the skills you want to include.

After taking a look at what office assistant skills generally look like, you can determine how many of them apply to you.

If you don’t have a certain skill that you think could benefit you in an office assistant position, you should consider your transferable skills.

For example, just because you haven’t worked in an office before doesn’t mean you don’t know how to answer phones professionally.

Maybe you worked in a restaurant and were in charge of the to-go orders. You can work those phone skills into being relevant for your office assistant resume.

Frequently Asked Questions

Since an office assistant resume can be very broad, gathering as much insight as possible on what you should include is ideal.

As you create your office assistant resume, here’s what other office assistants are wondering when they are crafting their resumes.

What is an office assistant called on a resume?

You can call an office assistant an office assistant on your resume.

Depending on what type of office you worked in, you can be more specific such as a medical office assistant.

You can also call yourself an executive assistant or an administrative assistant if your work included helping executives with administrative work.

What is a good example of an office assistant’s resume objective?

You want your objective to showcase your skills and expertise.

A good example is “a highly motivated individual looking for an office assistant position where I can use my administrative skills to assist the office in a variety of ways in a fast-paced environment.”

Similar Resume Types to Reference

Other resumes might be a good fit for your office assistant expertise. Here are a few similar resumes that you can reference:

  • Administrative Assistant Resume: Some people use administrative and office assistants interchangeably. The difference is that an administrative assistant is for more skilled individuals who perform office tasks but for CEOs and other positions within a company.
  • Medical Assistant Resume: Medical assistants are similar to office assistants, but they perform tasks in a medical office setting. This job requires more knowledge about medical practices.
  • Dental Assistant Resume: Similar to a medical assistant resume, dental assistant resumes tend to gear more toward specific skills you would use in a dental office. With some tweaks, many office assistant resumes can be used for dental offices.

Wrapping Up

Office assistants are the backbone that keeps offices running smoothly.

They allow other employees within the organization to focus on their roles, eliminating the focus on administrative tasks such as answering phone calls and scheduling.

By creating a focused and professional office assistant resume, you’ll be that much closer to securing the position.

Be sure you’re making a point of including references to verify your skills and experience.

If you found this article helpful and enjoyed it, comment below to tell us your thoughts.

Please share this guide with anyone who might be struggling to write their office assistant resume.

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