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Personal Assistant Resume Examples: 5 Best Samples & Why They Work

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Regardless of your profession, you will need to submit a resume at some point in your life.

Resumes are essential to job applications, and that is true also for personal assistants. To obtain one of these jobs, you must submit a personal assistant resume.

Are you nervous about writing a resume and unsure where to start? Many others are too. But don’t worry, we are here to help. Here we will look at some of the best personal assistant resume examples, why they work, and how to structure them.

Personal Assistant Resume Examples

You can go through several stages of your career as a personal assistant. As an entry-level personal assistant, you must approach your resume differently than you might with ten years of experience.

Here we are going to look at five personal assistant resumes examples. Each looks at different types of personal assistants, and our goal is to appeal to as many people as possible.

Entry-Level Personal Assistant Resume Example

The most challenging time to write a resume is when you have little or no experience. As a result, we thought it was necessary to include an entry-level personal assistant resume before anything else. Here you can learn what to put on your resume and how to structure it.

Entry-Level Personal Assistant Resume Example

Why We Suggest this Resume

This resume works because it does not try to do too hard. Many people will try to lie or stretch the truth when applying for an entry-level position. It uses the experience the applicant has and spins it in a way to display marketable skills.

  • Type of Resume: Entry-Level Personal Assistant Resume Example
  • Best For: Those starting their career as personal assistants
An image of Entry-Level Personal Assistant Resume Example

Work Experience 1: Sales Associate

  • Consistently exceeded weekly sales quota from 8-15% by cross-selling and upselling products.
  • Initiated a monthly sales competition between associates to encourage camaraderie and increase engagement, additionally boosting productivity by 32%.
  • Maintained product knowledge by memorizing new inventory information, increasing customer satisfaction by 15%.
  • Recorded and stored all sales receipts and balanced, removed, and recorded cash amounts at the end of each shift.
  • Promoted sales, offered product information, and cross-sold seasonal items, increasing customer engagement by 19% and raising the number of items sold at the checkout by 47%.

Work Experience 2: Bank Teller

  • Accepted deposits, verified payments, issued receipts, and released withdrawals during 370+ transactions a week.
  • Answered customer account inquiries and resolved 93% of complaints, increasing customer satisfaction by 24%.
  • Followed bank policies and procedures to maintain 100% compliance with bank guidelines and state / federal laws.
  • Promoted additional bank products and services to regular patrons, increasing revenue by 28%.
  • Worked with clients of all ages, promoting and selling account upgrades. Specifically, worked with young clients to increase their credit limits.

Project Experience:

  • Was allowed to initiate a monthly sales competition as a sales associate. This project allowed me to improve my management and collaboration skills. It also had a positive effect on the company, increasing sales significantly.
  • Was given the responsibility of recording all sales receipts and balancing. This experience will help me in a new position as a personal assistant.
  • I received marketing experience as part of a project to promote sales for outdated items and merchandise. The company was able to decrease losses significantly because of this project.

Skills:

  • Time management
  • Cash handling
  • Customer service
  • Critical thinking
  • Collaboration

Education:

  • High School Diploma
  • Abraham Lincoln High School, San Francisco, CA
  • Sepetember 2014 – June 2018

Licenses & Accreditations:

  • Certified Administrative Professional
  • Certified Professional Secretary
  • Microsoft Office Specialist Certification for Executive Assistants

Why This Resume Works

This resume works because it does not try to do too hard. Many people will try to lie or stretch the truth when applying for an entry-level position.

Instead of doing something like that, this person uses the experience they have and spins it in a way to display marketable skills. Although they do not have any experience working as a personal assistant, they have skills from other jobs that apply to a personal assistant.

Additionally, the applicant does a great job using the project experience section to show how they have used projects as learning opportunities. Hiring managers want entry-level applicants with the ability to learn. So, proactive learning is a valuable skill in the eyes of employers.

Executive Personal Assistant Resume Example

When you have a little more relevant experience, you will have the opportunity to apply for higher-level positions. Executive personal assistants make more money, have more responsibilities, and require a more impressive resume. Here we will look at an executive personal assistant resume example.

Executive Personal Assistant Resume Example

Why We Suggest this Resume

This resume does a fantastic job of not beating around the bush. It gets straight to the point, displaying relevant experience from previous executive personal assistant positions. The information in the work experience sections is applicable because they have similar responsibilities to the job the applicant is applying for.

  • Type of Resume: Executive Personal Assistant Resume Example
  • Best For: Those applying for executive personal assistant jobs
An image of Executive Personal Assistant Resume Example

Work Experience 1: Executive Personal Assistant

  • Collaborated with the CEO to prepare meeting material, digitize historic actuals, and manage database entries.
  • Coordinated the CEO and operations managers’ schedules during business trips, increasing efficiency by 15%.
  • Implemented SSL document encryption to ensure confidentiality and ensure compliance with the CCPA.
  • Defined procedures for encryption, retrieval, transfer, and disposal of records, increasing document security by 77%.
  • Designed 12 social media and blog content campaigns, increasing online engagement by 28% and conversion by 13%.

Work Experience 2: Executive Personal Assistant

  • Performed professional errands for the CEO and president of the company.
  • Liaised with investors and potential business partners, resulting in a $45K increase in third-party investments.
  • Answered phone calls and email queries within 24 hours from clients, investors, partners, and management.
  • Edited and proofread letters, articles, and other written work from the CEO, CFO, and president, ensuring 100% accuracy.
  • Scheduled weekly meetings and appointments for all major high-level executives to discuss important company matters.

Project Experience:

  • I was given the responsibility of promoting the company to investors and business partners. My success resulted in significant profits for the company.
  • Managed the schedules of all high-level executives. This responsibility included scheduling flights, meetings, and other essential events.
  • Was the chief manager of social media at the company. This role involved managing several employees below me while maintaining my responsibilities to higher executives.

Skills:

  • Written communication
  • Client negotiation
  • Conflict resolution
  • Call handling
  • Teamwork

Education:

  • High School Diploma
  • Hawthorne Math and Science Academy, Hawthorne, CA
  • September 2003 – June 2007

Licenses & Accreditations:

  • Certified Professional Executive Assistant
  • Certified Executive Administrative Professional
  • International Association of Administrative Professionals Certification

Why This Resume Works

When applying for an entry-level position, it is crucial to include information that is relevant to the job. However, when your career progresses and you start applying for higher-level positions, you must have more on-the-job experience.

This resume does a fantastic job of not beating around the bush. It gets straight to the point, displaying relevant experience from previous executive personal assistant positions.

The information in the work experience sections is applicable because they have similar responsibilities to the job the applicant is applying for. Additionally, the candidate shows an ability to be autonomous and manage beneath them in the project experience section of the resume.

Personal Care Assistant Resume Example

Here we will be looking at a different type of personal assistant resume. Personal care assistants have various responsibilities than traditional personal assistants.

We want to ensure you know what to include on your resume if this is the type of job you are applying for this year.

Personal Care Assistant Resume Example

Why We Suggest this Resume

This resume is great because it highlights the applicant's nursing background and several certifications. It also shows that the candidate has experience performing unappealing tasks, which will be common in this position.

  • Type of Resume: Personal Care Assistant Resume Example
  • Best For: Those applying for personal care assistant jobs
An image of Personal Care Assistant Resume Example

Work Experience 1: Personal Care Assistant

  • Cooked client meals and kept their homes clean.
  • Changed linens, laundered clothing, and put away items.
  • Scheduled client appointments and transported clients for errands and doctor’s visits.
  • Performed housekeeping activities and sorted incoming mail.
  • Followed family and healthcare plans and completed therapy activities with my clients.

Work Experience 2:

  • Worked directly for up to five private clients at a time on in-home assistance.
  • Provided hospital support on the family’s behalf when clients were admitted, including feeding assistance.
  • Prepared daily meals, including special diets, and helped patients unable to self-feed.
  • Managed schedules and drove clients to doctor’s appointments and other essential activities.
  • Developed personalized games and activities to engage clients and improve their mental health.

Project Experience:

  • Managed the schedules of all clients, while working with up to five private clients simultaneously. This task required ensuring there were no conflicts between any of the five schedules, as I needed to be present at most events.
  • Provided assistance and support to patients when family members were not available. This required me to build relationships with my clients beyond traditional job responsibilities.
  • Followed all healthcare plans from doctors and other healthcare professionals. Often I was responsible for setting up equipment for physical exercises to improve the patient’s health.

Skills:

  • General housekeeping ability
  • Trained in catheter change and preparation
  • Exercise therapy support
  • Quick problem solver
  • Medical terminology knowledge

Education:

  • Bachelor of Science in Nursing
  • The University of California, New Cityland, CA
  • September 2011 – June 2015

Licenses & Accreditations

  • First Aid Certification from the American Red Cross
  • CPR Certification from the American Heart Association
  • Certified Nursing Assistant

Why This Resume Works

This position requires more technical experience and education than other types of personal assistants. The candidates must have education and certifications in the medical field to perform several tasks.

As a result, this applicant is a good candidate because of their nursing background and several certifications.

Additionally, this personal assistant resume shows the candidate has experience performing unappealing tasks, which will be common in this position. So, the ability to overcome many of these obstacles is essential.

Finally, this position requires that the candidate has good social skills, so mentioning their ability to build relationships helps their candidacy.

Informal Personal Assistant Resume Example

Although you might think you need to completely change up your resume for an informal personal assistant position, that is not the case.

Often, informal personal assistants have many of the same responsibilities as traditional assistants. However, informal personal assistants will sometimes get asked to take on extra tasks, and as a result, must be more flexible.

Informal Personal Assistant Resume Example

Why We Suggest this Resume

This resume does a fantastic job of showing the applicant’s ability to take on various responsibilities in their role as a personal assistant. You can include everything you would put in when applying for a formal position.

  • Type of Resume: Informal Personal Assistant Resume Example
  • Best For: Those applying for informal personal assistant jobs
An image of Informal Personal Assistant Resume Example

Work Experience 1: Personal Assistant

  • Coordinated personal errands for executives and associates, increasing efficiency by 24%.
  • Digitized and encrypted confidential information and documentation, ensuring 100% privacy.
  • Served as the first point of contact for clients, executives, and external partners by greeting them upon entry and answering the phone or email messages.
  • Arranged 62 business trips for 25 executives by securing air and ground transportation, reserving hotels and conference rooms, and preparing itineraries.
  • Reviewed records for accuracy and compliance, revising 38% of the company’s handbook to reflect updated state, federal and company regulations.

Work Experience 2: Personal Assistant

  • Provided direct feedback to management regarding account activities and customer complaints.
  • Collaborated with management to propose solutions regarding account concerns increasing client satisfaction by 28% after resolution and receiving 21 client referrals.
  • Networked with potential clients, gaining 5+ new clients per year and growing company revenue by 13%.
  • Reviewed shipping documents with purchase orders to direct delays and errors, saving $3K in revenue annually.
  • Coordinated calendars between 4 executives and scheduled meetings, conferences, and business trips.

Project Experience:

  • Took on the project of coordinating meetings, errands, and other essential activities between high-level executives and associates.
  • Was part of the initiative to digitize and encrypt confidential information and documents. This project helped ensure privacy for all employees and clients.
  • Reviewed all documents submitted by executives, searching for spelling, grammatical, and factual errors.

Skills:

  • Customer service
  • Database management
  • Critical thinking
  • Written communication
  • Scheduling

Education:

  • High School Diploma
  • Fenway High School, Boston, MA
  • September 2007 – June 2011

Licenses & Accreditations

  • Certified Administrative Professional
  • Certified Professional Secretary
  • Project Management Institut’s Certified Associate in Project Management

Why This Resume Works

You do not need to change your resume very much when applying for an informal position. While your responsibilities might vary, your experience will likely be similar.

So, you can include everything you would put in when applying for a formal position, and that is what this example shows here. This resume does a fantastic job of showing the applicant’s ability to take on various responsibilities in their role as a personal assistant.

When applying for an informal personal assistant position, you must understand that the job will require more flexibility than traditional personal assistant positions. So, you must display your flexibility in your resume. This resume does a fantastic job of listing many different skills.

Celebrity Personal Assistant Resume Example

If you are applying to be the personal assistant to a celebrity, you must be prepared for many unusual responsibilities. Celebrities are often more manic than other clients, as a result, you must prepare yourself for unusual requests.

That said, your resume does not need to look very different from what you would send to other jobs. Your application should include many of the skills of a household personal assistant.

Celebrity Personal Assistant Resume Example

Why We Suggest this Resume

This resume does a fantastic job of addressing the things celebrities will be looking for. Celebrities want to see that their assistant can manage their household, and families, and help build brand deals.

  • Type of Resume: Celebrity Personal Assistant Resume Example
  • Best For: Those who want to become celebrity personal assistants
An image of Celebrity Personal Assistant Resume Example

Work Experience 1: Household Personal Assistant

  • Identified and delegated tasks for household projects, increasing overall home cleanliness by 86%.
  • Coordinated family member calendars to boost efficiency, increasing client satisfaction by 45%.
  • Recorded, updated, and re-stocked inventory of cleaning supplies, decreasing supply delays by 74%.
  • Built positive relationships with vendors, increasing vendor loyalty by 25% and client satisfaction by 53%.
  • Collaborated with staff to identify projects requiring contractors and vendors, increasing employee retention by 37%.

Work Experience 2: Household Personal Assistant

  • Recorded, organized, and updated storage inventory based on household needs, saving $4K annually.
  • Ensured zero household safety incidents by arming the security system, locking doors and windows, and changing locks every month.
  • Prepared home by cleaning and hiring event staff for social events three times a year.
  • Coordinated with vendors for decorations and catering, increasing efficiency by 24% and saving $2K in event costs.
  • Communicated with the other household staff, and assisted with monthly schedules via email and phone calls, increasing the number of household project completions by 49%.

Project Experience:

  • Was responsible for organizing and compiling personal and business calendars for high-profile clients, ensuring they got to their events on time.
  • I needed to build close relationships with many family members that were difficult to work with. Often, this involved turning down family members for money requests.
  • Worked to get brand deals for the client and raise their profit margins by significant amounts.

Skills:

  • Critical thinking
  • Call handling
  • Client collaboration
  • Time management
  • Grant negotiation

Education:

  • High School Diploma
  • Fox Chapel Area High School, Pittsburgh, PA
  • September 2004 – June 2008

Licenses & Accreditations:

  • Certified Legal Secretary
  • Advanced Certificate in Executive Assistance
  • Project Management Institute’s Certified Associate in Project Management

Why This Resume Works

When you apply to be an assistant for a celebrity, you probably do not have much experience with high-profile clients. As a result, it is crucial to show your ability to handle various responsibilities and tasks.

Celebrities often ask assistants to perform tasks that do not match their job description, and you must roll with the punches.

This candidate does a fantastic job of addressing the things celebrities will be looking for. Celebrities want to see that their assistant can manage their household, and families, and help build brand deals.

This candidate mentions all three of these things in their resume. So, they appear to be a good candidate for the position.

Common Skills & Action Verbs to Include On a Personal Assistant Resume

When you are writing your personal assistant resume, there are several things you should try to include. You must make it unique to stand out from the plethora of applications. However, there are still several common skills and action verbs hiring managers are looking for.

For example, interpersonal skills are a must when submitting a personal assistant resume. Here we will look at both to try and ensure that you deliver the best resume possible.

Common Skills for Personal Assistant Resumes

  • Organization and time management
  • Teamwork, collaboration, and interpersonal skills
  • Communication (both written and verbal)
  • Attention to detail
  • Prioritization and problem-solving abilities
  • Scheduling and calendar management
  • Multitasking and adaptability
  • Research and data analysis
  • Event planning and coordination
  • Interpersonal skills and client relationship management
  • Travel arrangement and coordination
  • Administrative tasks, such as filing and data entry
  • Technology proficiency, including Microsoft Office Suite and Google Suite
  • Confidentiality and discretion
  • Project Management
  • Budgeting and expense management
  • Vendor management and negotiation
  • Social media management
  • Bookkeeping and record keeping
  • Proactivity and initiative-taking

Common Action Verbs for Personal Assistant Resumes

  • Coordinated
  • Managed
  • Prioritized
  • Scheduled
  • Facilitated
  • Communicated
  • Organized
  • Researched
  • Implemented
  • Responded
  • Arranged
  • Drafted
  • Assisted
  • Maintained
  • Streamlined

Tips for Writing a Better Personal Assistant Resume

Now that you have seen several examples of personal assistant resumes, you should be more prepared to write one of your own. However, you likely have several questions and need some more advice.

So, we want to give some tips for writing a better personal assistant resume.

1. Tailor Your Resume to The Job Description

The best thing you can do when applying for a new job is to tailor your resume to the job description. While this means you must modify your resume every time you begin to apply for your new job, it will get you more interviews.

Every time you apply for a job, read the job description carefully and highlight the key skills and experiences required for the position. Use these words throughout your resume to show the employer you meet the requirements.

The best way to tailor your resume to a specific position is to start with a strong summary statement or objective. There you can discuss why you are a good fit for the position while highlighting some relevant skills before the hiring manager gets to the bulk of your resume.

2. Highlight Your Relevant Experience

While this might sound obvious, it is crucial to mention that you must highlight your relevant experience. However, it does not mean that you should lie if you do not have relevant on-the-job experience.

Instead, you should include the most relevant work experience you have. Even if you do not have direct experience, you like to have work experience with soft skills that are relevant to the job.

When discussing your work history, be sure to relate it to the new job. Nothing should get put on your resume without a purpose. If something does not seem relevant, remove it from your resume.

3. Keep It Concise

Although you might have the urge to be as detailed as possible, you should not add too much to your resume. Include the essential things, and be concise. You can get into more detail about your work history and responsibilities when you get an interview.

Your resume is for providing a summary of the candidate and their skills. Making your resume too long could lead to you being overlooked by overworked hiring managers.

Your resume should be no longer than one or two pages. So, if you have lots to include, do not be afraid to use bullet points and short sentences. Do what you need to do to keep your resume concise.

4. Proofread and Edit

While you might be tempted to send your resume to your employer as soon as you finish, you should always take the time to proofread. It is easy for spelling mistakes and grammatical errors to slip through the cracks, and that can be detrimental to your application.

Typos display a lack of attention to detail, which is a very important trait of a personal assistant. So, always take the time to proofread and edit your resume before submitting it.

Frequently Asked Questions

Before we wrap up, we want to ensure you have as much information as possible. So, we will answer a few questions to finish things up.

What Is a Better Word for a Personal Assistant?

Personal assistants can have many other titles, but one is not better than another. Examples include executive assistant, administrative assistant, administrative coordinator, office manager, and operations coordinator.

Regardless of the title, these positions often have very similar responsibilities. Keep in mind, personal assistants have different responsibilities depending on the company.

What Is a Good Example of a Personal Assistant’s Resume Objective?

Here is an example of a fantastic personal assistant resume objective: Self-starter dedicated to serving and assisting clients through proactive communication and collaboration.

Looking to combine my ability to adapt to dynamic environments and solve problems creatively, coordinate schedules, plan events, and book travel with your company.

Similar Resume Types to Reference

Although looking at personal assistant resume examples is helpful, it can also be helpful to look at resumes for similar professions.

Here are some similar resume types to reference when writing your resume.

  • Administrative Assistant Resume: Administrative assistants have similar responsibilities as personal assistants. They often handle more technical tasks.
  • Medical Assistant Resume: If you are going to be a personal assistant for someone that requires medical assistance, you should look at medical assistant resumes to see if there is anything you should include that you would not have thought of previously.
  • Executive Assistant Resume: When you start applying for high-level positions, you should look at executive assistant resumes. These examples can help you determine which technical skills to include.

Wrapping Up

When writing a resume, it is crucial to prepare beforehand. You do not want to start writing without a plan. That fact remains true when writing a personal assistant resume.

So, you should always make a plan before starting your resume. Look at examples online, think about your experience, and determine which things are most important to include.

You should have all the information you need to write a personal assistant resume after reading through the five examples above. Each of them should be helpful to different types of personal assistants.

If you’re a personal assistant and you found this list helpful, leave a comment below, or share it with your peers!

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