Thank You Email after Phone Interview: 2023 Best Practices

A thank you email to the hiring manager can make a good impression and reflect your appreciation for the opportunity.

It can show your enthusiasm for the job and remind them that you’re one of the best candidates they should consider.

Many hiring managers pay attention to thank you letters after phone interviews. However, writing a thank you email can be a hassle for many people.

Don’t fret! You’re not alone in this. In today’s article, we’ll tell you how to write a professional thank you email after phone interview, which will help you get one step closer to your dream job.

Do Interviewers Expect a Thank You Note?

The answer is yes. Many hiring managers expect a thank you note after the interview. In fact, they pay attention to what you say in the email.

However, around 57% of candidates don’t send a thank you note to recruiters after an interview.

Do You Need to Send a Thank You Note after a Phone Interview?

Yes! Sending a thank you note after a phone interview is essential. It can show your enthusiasm and appreciation for the opportunity.

A thank you note can remind recruiters that you’re a suitable, professional candidate that they need to consider.

Should You Send a Thank You Email after a Phone Screening?

A phone screening is one of the first steps in the interviewing process. As the name suggests, recruiters will be screening job seekers to determine if they meet the necessary criteria for the job.

Sending a thank you email after a phone screen interview shows that you’re a professional candidate.

That can give you a better chance of making it to the second interview and help the hiring managers remember who you are.

Why Is a Thank You Note after a Phone Interview Important?

Sending a thank you note after a phone interview is important for many reasons. Here are some of them:

1. Shows Your Professionalism

Hiring managers look for signs that show your level of professionalism. A thank you email is one of the best and easiest ways to show professionalism.

Thanking the hiring managers for their time and efforts means you’re a respectful candidate.

Recruiters prefer a professional candidate, and they’ll want to learn more about what you have to offer.

2. Shows Your Enthusiasm

Writing a thank you note can show how excited you are about this role.

By doing this, you’ll be leaving a good impression on recruiters, giving you an edge over other candidates. It can also show that you have great soft skills.

3. Expresses Your Dedication to the Role

During the hiring process, hiring managers look for a job seeker dedicated to earning the position.

A simple thank you note can say a lot about your dedication to the role, which can give you an edge over other applicants.

4. Can Help You Stand Out

Although it’s not hard, most applicants don’t send a thank you note after a phone interview.

Sending a thank you email will help you stand out from the rest of the candidates.

How Do You Say Thank You After a Phone Conversation?

Before you say thank you, there are some essential questions to ask during a phone interview that you need to check out.

Make sure to ask any questions on your mind about the role before ending the conversation. That’s a normal part of the interview process.

Then, you can thank the interviewer for their time. You can say something along the lines of the following: “Thank you for taking the time to interview me today, and I’m looking forward to hearing from you.”

What Do You Say in a Thank You Email after a Phone Interview?

A thank you email is similar to any professional email. Generally, your email should be short, clear, and to the point.

It’s best to avoid exaggerating and adding too many details. More importantly, you need to proofread your email before sending it.

You can also send post-interview thank you emails to multiple interviewers.

What Is the Best Subject Line for a Thank You Email after an Interview?

If you’ve already been in contact with the recruiter through email, you can reply to the thread without having to write a subject line.

However, in case you haven’t been in contact, you need to choose a short, clear subject line. Your subject line should be positive, as it’s the first thing the HR manager will see.

Here are some examples of suitable subject lines:

• It was a pleasure speaking with you yesterday
• Thank you for your time today
• Thanks for considering me
• I enjoyed our meeting
• Following up on our meeting
• Thank you – (your first and last name)
• I enjoyed talking with you, (interviewer’s name)
• Thanks for our (date of the interview) call

What Should You Write in the Text of a Thank You Email after a Phone Interview?

First, you need to greet your interviewer and address them by name. Then, thank them for taking the time to interview you.

You can also mention a specific insight you gained or information you learned during the job interview. That can reflect your attentiveness and interest in the role.

After that, you briefly mention the key points that make you the best candidate. However, it’s essential to keep this part short and to the point.

Then, you can take this chance to mention any points you forgot about during the interview. You can also reiterate important points you made during the call.

If you were unsatisfied with one of your answers to the phone interview questions, you could address it in the email briefly.

Here’s an example of how you can do that: “After our discussion, it occurred to me that I didn’t mention the X project I worked on in (company name).”

How Do You Close a Thank You Email after a Phone Interview?

The best way to close a thank you email is by telling the recruiter that you look forward to hearing from them.

After that, you can thank them again for taking the time to interview you over the phone.

You can add your contact information at the end of the email. Finally, add your signature to the email.

However, before sending it, make sure your email is free from spelling or grammatical mistakes. It’d be best to re-read the email before sending it to your potential employer.

Short Thank You Email after Phone Interview Examples

Here are some short examples of thank-you emails after phone interviews:

Example 1

Here’s an email example:

“Subject line: Thank you for your time today

Dear Mr. (interviewer’s name),

Thank you for taking the time to interview me today. I enjoyed our conversation about the company’s latest project and appreciated learning about the responsibilities of the role. I’m grateful for the career advice you gave me, as it’ll help me throughout my job search.

I believe that my master’s in engineering from X University and my three years of work experience would make me a suitable candidate for this position.

I’m looking forward to talking to you again. Thank you for your time.

Best regards,

John Doe”

Example 2

Here’s another short example to help you out:

“Subject line: It was a pleasure speaking with you yesterday

Hello Mr. (interviewer’s name),

I’d like to express my appreciation for our chat today. It was a pleasure to learn about the agency and the social media specialist role.

In my previous phone interview with Ms. Jane, she mentioned that my marketing background would serve me well in this opportunity. After you explained more about the role, I can see that my skill set would be a perfect fit for this role. I believe I can make big contributions in this role.

Please feel free to contact me if you need any further information. Thank you for considering me for this position.

Sincerely,

John Doe”

Example 3

You can use the following email sample to write one in your own words:

“Subject line: I enjoyed talking with you, Mr. (interviewer’s name)

Dear Mr. (interviewer’s name)

Thank you for taking time out of your busy schedule to interview me yesterday. It was a pleasure to discuss the role with you. I enjoyed speaking with you and other hiring managers throughout the interviewing process.

Overall, I’m excited about this opportunity, as I feel my skills and experience are perfect for the role. As we discussed, you need someone with strong communication skills and industry experience. I have experience working in the X industry, and my current position as (job title) has provided me with the opportunity to work on my communication skills.

I’d like to thank you again for considering me for this opportunity and for taking the time to interview me. Please let me know if you have any additional questions.

I look forward to hearing from you again.

Thanks,

John Doe”

Wrapping Up

A thank you email after phone interview can give you an edge over other candidates and bring you a step closer to your dream job.

That’s because it allows you to show gratitude, enthusiasm, and dedication to the role. It can also help you stand out from other candidates.

Writing a personalized thank you email is simple, and it’s similar to any professional email.

You need to keep it short, clear, and to the point. Finally, make sure to proofread your letter before sending it to the interviewer.

Hopefully, you’ll receive a job offer in no time!