Virtual Assistant Resume Examples: 5 Best Samples & Why They Work

You’ve wanted to work from home for years, but you can never seem to get an interview. Don’t worry—we’ve all been there.

You’ll need to upgrade your resume to stand out among the competition for virtual assistant jobs. Fortunately, we’re here to help.

A lot goes into writing a quality resume that will attract clients or hiring managers. But before you rush through the process, read a few of our virtual assistant resume examples below.

Virtual Assistant Resume Examples

Working as a virtual assistant can be a great way to work from anywhere and have some flexibility. However, no two virtual assistant jobs are the same.

Before you send your resume, review a few examples to help your application stand out.

Use these as templates, and modify them as needed based on your experience and goals.

Entry-Level Virtual Assistant Resume Example

If you’re new to the virtual assistant role, you must get creative to showcase your relevant experience. Think about the skills you have that will translate to your next role. And as you write your resume, use the following as a model.

Objective

To secure an entry-level virtual assistant position where I can apply my exceptional organizational and communication skills to provide efficient administrative support, contribute to team productivity, and enhance overall operational effectiveness.

Work Experience 1: Administrative Assistant

• Managed the schedule for the company executive.
• Responded to emails for the company executive, forwarding emails to the executive only as necessary.
• Worked with other employees at the company to coordinate schedules, emails, and projects.
• Attended regular meetings with the company executive to ensure they received all essential communications.
• Partnered with other administrative assistants to cover for each other when one was out of the office.

Work Experience 2: Personal Assistant

• Worked directly with the client, communicating with them regularly about their needs.
• Helped with calendar organization, email responses, and other tasks as requested.
• Showed up to work on time and was willing to work earlier or later as needed to complete certain projects.
• Maintained a list of contacts, including personal and work contacts, that the client may need to communicate with each week.
• Provided a list of completed tasks at the end of each day and a list of tasks to complete the next day.

Project Experience

• I developed a schedule for myself and my coworkers to ensure we all met company and team goals.
• I coordinated virtual meetings with assistants working remotely across multiple time zones.
• I worked with my client to help streamline their work schedule and minimize appointment cancellations.

Skills

• Organization
• Time management
• Project management
• Technology
• Ability to work under pressure

Education

• Michigan State University, Bachelor of Arts in Communication, class of 2018
• Kent County Community College, Associate of Arts in Liberal Arts with a concentration in administrative studies, class of 2020

Licenses & Accreditations

• Google Career Certificate: Project Management

Why This Resume Works

This resume works because it shows that the applicant has similar experience. While they haven’t worked as a virtual assistant before, they have performed similar tasks in person.

Their work includes administrative and personal assistant roles, so they can do both.

Under each job listing, the resume focuses primarily on tasks that translate to a virtual environment. Meanwhile, they’ve completed a few projects related to assisting and working remotely.

All of the listed skills are vital for success as a virtual assistant. The candidate also shares their education, including an associate’s degree where they focused on administrative studies.

They also share a special certificate in project management, which comes in handy in this role.

You should model your resume after this example if you want to enter the virtual assistant industry with experience in other fields.

Highlight your transferable skills to help you stand out amongst other applicants, even those with years of experience.

Experienced Virtual Assistant Resume Example

Maybe you have some experience working as a virtual assistant and are ready to change to a more advanced role.

You can showcase your experience in this industry to show a potential employer what you can do. Keep the following resume in mind.

Objective

Experienced virtual assistant seeking a challenging position to provide comprehensive administrative support, optimize productivity, and facilitate seamless operations. Proven track record in managing calendars, coordinating travel, and handling confidential information. Strong problem-solving abilities, attention to detail, and adaptability.

Work Experience 1: Freelance Virtual Assistant

• Managed a roster of clients who needed virtual assistant services, coordinating projects for each client.
• Maintained a consistent work schedule to ensure the completion of projects for all clients.
• Communicated with clients when an issue or emergency arose and needed more time to finish a task.
• Hired subcontractors to complete virtual assistant work when on vacation, sick leave, or similar.
• Negotiated pay rates and collected payments via invoicing regularly, following up with late payments as needed.

Work Experience 2: Virtual Assistant, Intern

• Attended regular virtual assistant meetings with the administrative team via video conferencing software.
• Worked with a staff virtual assistant to complete projects and learn new skills related to the position.
• Maintained a consistent schedule to help finish virtual assistant tasks and projects before the deadline.
• Learned to use the software the company uses to communicate, schedule tasks, and submit work.
• Communicated with virtual assistant staff, clients, and school faculty to earn credits for the internship.

Project Experience

• I created my own virtual assistant business and marketed the business to build a full roster of clients.
• I set up a project management system for my virtual assistant business to coordinate projects and communicate with clients.
• I hired subcontractors for short-term work to help me manage a full load of client work.

Skills

• Time management
• Leadership
• Negotiation
• Remote work
• Teamwork

Education

• The University of Colorado, Master of Business Administration, concentration in administration, class of 2022
• Michigan State University, Bachelor of Science in Business, major in business administration, class of 2018

Licenses & Accreditations

• Virtual Assistant Certificate, completed 2020

Why This Resume Works

This resume works because it focuses on the applicant’s experience working as a virtual assistant. First, the objective is clear that they want to move up into a lead role on a team of virtual assistants.

The resume highlights the candidate’s work experience on a freelance basis. They share how they’ve managed multiple projects and even hired other VAs.

Meanwhile, their experience in a virtual assistant internship shows they’ve worked in this role since they were a student.

Both the project and skills sections highlight more experience that a virtual assistant needs. The education and license sections highlight the training the applicant has in the industry.

You can use this resume as a template if you have some related experience. Even if your specific roles have been different, consider how you can highlight what you’ve learned.

Freelance Virtual Assistant Resume Example

Freelance virtual assistants may rely more on their websites or portfolios. However, some clients might request a resume, so it never hurts to have one ready. If you’re looking to work with clients, consider how your resume might look.

Objective

To secure freelance virtual assistant opportunities where I can leverage my exceptional organizational and multitasking skills to provide efficient administrative support and deliver outstanding results to clients. With a strong ability to work independently and remotely, I aim to assist businesses and professionals in streamlining operations, managing projects, and enhancing productivity.

Work Experience 1: Freelance Virtual Assistant

• Networked with potential clients in the industry and build relationships with leads before pitching services to them.
• Coordinated projects and task lists with clients to ensure everything got done on time.
• Worked with subcontractors to complete extra tasks during peak seasons or when out of the office.
• Used a project management tool to track project statuses and communicate with clients as needed.
• Responded to emails throughout the day, both emails from clients and to others in place of clients.

Work Experience 2: Part-Time Virtual Assistant

• Attended weekly meetings with the assigned boss to learn of new projects and tasks to complete in the upcoming week.
• Updated work schedule availability monthly to ensure the team is fully-staffed, especially during peak periods.
• Took video calls and phone calls with and for the client, taking notes as needed to refer back to.
• Monitored project statuses in project management software, updating the status as necessary.
• Worked with other members of the team to complete projects when there were issues or questions.

Project Experience

• I set up my own tech stack to complete projects, communicate with clients, and find new leads.
• I coordinated the schedule for myself and other virtual assistants I hired to ensure we completed work for our clients.
• I created an efficient billing system to help clients make payments and to eliminate late payments.

Skills

• Negotiation
• Time management
• Project management
• Leadership
• Technology

Education

• Wayne State University, Bachelor of Arts in Communication with a minor in business, class of 2020

Licenses & Accreditations

• State business license

Why This Resume Works

This resume starts with a clear objective that the virtual assistant wants to work with a specific company or person. Next, they share how they already have experience working as a freelancer in this industry.

The other job listed is for a part-time role. While that’s not identical to freelancing, it shows the candidate can work for someone without needing to dedicate full-time hours.

Meanwhile, the projects they’ve completed show their ability to run a freelance business.

Of course, the skills section lists a few vital things, from time management to leadership. The applicant also has relevant education and even a business license. Some clients may want to see that freelancers have a more formal business structure.

You should use this resume as a model if you want to get freelance clients. Maybe you have a portfolio, but also offering a resume could help you land more work.

Upwork Virtual Assistant Resume Example

Some people love Upwork, while others can’t stand the platform. However, it can be an excellent place to break into the world of remote freelance work. Consider how your resume might look when starting on the platform.

Objective

To establish a successful career as a virtual assistant on Upwork, utilizing my strong organizational and communication skills to provide exceptional administrative support to clients worldwide.

With a keen eye for detail, ability to manage tasks efficiently, and expertise in utilizing virtual tools and platforms, I am committed to delivering high-quality work and exceeding client expectations.

Work Experience 1: Administrative Assistant

• Worked with the administrative team to assign tasks and projects to the employees based on their strengths.
• Scheduled meetings and events based on the availability of all participants and reschedule as needed.
• Maintained a list of internal and external contacts and updated the list when personnel changes were made.
• Communicated with the client to answer any questions or concerns and respond promptly, particularly within business hours.
• Stayed up to date on project management trends and industry changes and adapted accordingly.

Work Experience 2: Customer Service Assistant

• Offered customer service help to customers upon entrance of the building or access to the website.
• Helped customers in person and via phone and live chat, answering queries and forwarding them when necessary.
• Attended regular training sessions to learn about the company’s new product offerings and other internal changes.
• Acted as the face of the business when helping customers in person, maintaining a professional image.
• Worked a set schedule, but be willing to work earlier or later when needed.

Project Experience

• I helped my administrative assistant team start using technology to communicate and assign tasks.
• I streamlined the live chat process for our company to include AI responses to basic queries to help us save time.
• I set up a customer relationship management system to help track customers and communicate with them.

Skills

• Time management
• Project management
• Remote work
• Ability to adapt
• Fast learner

Education

• Wayne State University, Bachelor of Arts in English with a minor in communication, class of 2021

Licenses & Accreditations

• Upwork Skill Certification: Design & Creative

[/wcm_restrict]

Why This Resume Works

This resume works because it shows the applicant wants to work with someone and uses Upwork to communicate. They list experience as an administrative assistant, which is similar but often in person.

Meanwhile, they also have experience providing customer service. That’s a great sign the client will have an enjoyable experience working with them. Next, the project section lists virtual projects they’ve worked on.

Of course, the skills on this resume can help someone as a VA. The education section isn’t too unique.

However, the candidate has completed certification from Upwork, which they can use when helping with more creative tasks.

You’ll want to use this resume as a template if you want to grow your profile on Upwork. It’s also a suitable model for other freelance platforms.

No Experience Virtual Assistant Resume Example

Maybe you don’t have any work experience outside of school. You don’t have to go get another job before you can start your career as a virtual assistant.

However, you’ll need to be a little creative with how you write your resume.

Objective

Motivated and eager to kick-start a career as a virtual assistant, seeking a position to gain hands-on experience and contribute to organizational success. With a strong aptitude for organization, excellent communication skills, and a proactive mindset, I am dedicated to providing reliable administrative support.

Work Experience 1: Office Assistant – Work Study

• Worked in the school office during the student’s free period and before or after school as necessary.
• Helped fix issues with the office copier and other technology as needed.
• Assisted the office staff with scheduling, visitor admittance, and other tasks to ensure a safe environment.
• Lead tours to prospective students and families and be a role model for the school during such tours.
• Gave the morning announcements over the loudspeaker to ensure students and faculty are aware of upcoming events.

Work Experience 2: Volunteer Library Assistant

• Collected books from the return and organized them before returning them to the shelves.
• Asked library patrons if they needed any help finding materials and helped them as needed.
• Worked with the library staff to coordinate schedules and tasks during volunteer shifts.
• Helped patrons who needed to access the copier, pay late fees, and complete other tasks.
• Assisted with opening and closing the library based on the scheduled work hours for the day.

Project Experience

• I helped my local library digitize a list of titles on hand to help patrons learn when books are in without having to visit.
• I worked with the school office to design an office with a better layout that is easier to navigate.
• I directed school visitors to their proper classrooms when they came to volunteer.

Skills

• Time management
• Teamwork
• Ability to learn quickly
• Technology
• Leadership

Education

• Central High School, graduated with honors, class of 2020

Licenses & Accreditations

• NA

Why This Resume Works

This resume works because it focuses on skills and experiences that transfer across industries. While the applicant hasn’t worked as a virtual assistant or even in a paid role, they have volunteered at school and in their community.

They use the job descriptions to highlight how they’ve helped others and how they can work as part of a team. Of course, all of that follows a very clear objective that the person wants to work as a VA for a particular company or person.

In the project section, they list a few projects, including ones that help increase efficiency. That shows they can do similar things as a virtual assistant. And the skills part lists talents that are necessary for virtual assisting.

You should use this resume as a model if you don’t have much work experience. Consider how you can highlight relevant skills that will transfer to your next role.

Common Skills & Action Verbs To Include on a Virtual Assistant Resume

When writing a virtual assistant resume, the way you word things can make a huge difference in how far you get in the hiring process.

Your resume could also have an effect on the communication interview questions you’ll receive.

If your resume is clear, you may not have to explain as much in an interview. On the other hand, a vague resume could lead to more questions. It may also cause a hiring manager or client to throw your resume into the “no” pile.

Fortunately, using the right skills and action verbs can help you avoid that poor fate. Whether you’re new to the virtual assistant world or not, consider what to list on your resume.

That way, you can increase your chances of landing a job.

Common Skills for Virtual Assistant Resumes

• Ability to meet deadlines
• Time management
• Self-starter
• Writing and editing
• Calendar management
• Virtual communication
• Accountability
• Office Suite
• Able to multitask
• Project management
• Public speaking
• Social media
• Research
• Community outreach
• WordPress
• Gmail
• Video conferencing apps
• Teamwork
• Able to take direction
• Self-motivated

Common Action Verbs for Virtual Assistant Resumes

• Led
• Interfaced
• Managed
• Planned
• Helped
• Coordinated
• Scheduled
• Maintained
• Organized
• Partnered
• Worked
• Resolved
• Oversaw
• Reviewed
• Worked

Tips for Writing a Better Virtual Assistant Resume

It’s one thing to review a few virtual assistant resume examples. However, purely copying and pasting them as templates may not get you far.

Luckily, here are a few tips you should keep in mind when writing your resume to make it unique and memorable.

1. Highlight Relevant Jobs

One of the most important things to do is highlight the most relevant work experience you have. If you’ve worked as a virtual assistant, share that experience near the top.

However, maybe you’re new to the field but have had work-from-home jobs. In that case, list the other remote work you’ve done. Focus on the tasks that are most related to that of a virtual assistant.

If you’ve never worked from home, try to include some projects you’ve done online. Then, you can show you know what it’s like to work virtually.

2. Tailor the Resume

It can be tempting to send the same resume to every virtual assistant job. However, try to edit it a little bit for each position.

Give a unique, tailored objective using the company or client name to show that you put in a bit of extra time on your application.

You can also review the job description. Use that wording when writing your own job descriptions for a virtual assistant and similar roles you’ve held.

Especially if the company uses AI technology, they can look for certain words. That may help your resume make it past those filters and to the hiring manager’s desk.

3. Proofread It

Working as a virtual assistant requires that you have fantastic attention to detail. You can prove this skill by submitting a resume free of spelling and grammatical errors.

Proofread your resume when you write it, and any time you make small changes. A small error may not be a huge deal. However, it could show a potential employer that you don’t take the time to correct those issues.

If you want to be extra careful, ask a friend or relative to proofread your resume. They may catch errors that you didn’t since you were the one who wrote the document.

You can also edit your resume and proofread it the next day with a fresh set of eyes.

4. Ask for References Now

Before you start applying for virtual assistant jobs, make sure to include references on your resume. However, you should confirm those references early on. Ask former clients or employers to be references for you.

You can make sure they’ll be willing to vouch for you with a potential employer. Plus, you can avoid blindsiding references with a call after you apply for a job.

That gives them the chance to decide what to talk about to help showcase how great you are.

If you want to go a step further, give your references the names and phone numbers of the companies you apply to. Then, they’ll know to answer any calls that come in from those organizations.

Frequently Asked Questions

Before you apply to any virtual assistant job you find, consider the following queries. That way, you can make sure your application is the best it can be.

Similar Resume Types To Reference

Looking at as many resume examples as you can is a great first step in job hunting. Consider a few similar types of resumes to inspire your virtual assistant resume.

• Administrative Assistant Resume: Administrative assistants share many of the same tasks as virtual assistants, but they may work remotely or in the office.
• Executive Assistant Resume: If you want to work with a corporate executive, review some executive assistant resumes to learn what to include in yours.
• Data Entry Resume: Data entry is a good specialization for virtual assistant roles, so check out some example resumes if you want to go this route.

Wrapping Up

Crafting a compelling virtual assistant resume is crucial if you want to get your dream job. But you shouldn’t let the overwhelm of writing a resume keep you from applying.

Fortunately, there are multiple example resumes you can review. That way, you can get an idea of what to highlight on your resume and what you may want to leave off. A few small changes could mean the difference between landing zero interviews and receiving a job offer.

Do you have any thoughts about writing a virtual assistant resume? Comment below! And if you found this article helpful, make sure to share it with your friends.